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Academic Warning & Suspension

Academic Warning & Suspension


Academic Warning & Suspension Defined

  1. Academic Warning - Any student who receives a quarterly GPA below 2.0 for any quarter will be place on Academic Warning.
  2. Academic Probation - Any student with two consecutive quarterly GPA’s less than 2.0 and/or whose cumulative GPA is less than 2.0 will be on Academic Probation and may be required by the college to enroll in College Success or other courses as determined by the college to assist with academic success.
  3. Academic Suspension - Any student with three or more consecutive quarterly GPA’s less than 2.0 and/or whose cumulative GPA is less than 2.0 is subject to Academic Suspension of up to three academic quarters.  Students who are academically suspended must petition for reinstatement to the VP of Student Success at least 6 weeks prior to the quarter the student would like to re-enter the college.

 

Summary

Students must attain a cumulative GPA of 2.00 or better to earn degrees and certificates. Students with poor academic status will be alerted of their quarterly and cumulative GPA, procedures to follow for assistance in improving their academic status and if suspended, procedures to follow for academic reinstatement. Quarterly academic warning letters are sent to students via their LCC email address.

The Academic Warning Process Team will assign academic status based on the three categories delineated in College Policy.  Two additional academic status options may be assigned if committee members are aware of extenuating circumstances that affected the academic progress of a student during the quarter being reviewed. 

Levels of Academic Warning and Intervention Steps

1. Academic Warning - First quarter below 2.00 - either quarterly GPA or cumulative GPA is below 2.00.

  1. No intervention steps required.

2. Academic Warning Improved Second quarter - quarterly GPA above 2.00, but cumulative GPA is still below 2.00. Improvement is noted and warning status continues, rather than probation.

  1. No intervention steps required.

3. Academic Probation Second quarter - either quarterly and/or cumulative GPA are below 2.00 for two consecutive academic quarters.

  1. Academic Probation Coach is assigned.
  2. Must have a 2.00 to enroll for next quarter or probation goes to suspension.

4. Continued Academic Probation Second or third quarter - either quarterly and/or cumulative GPA are below 2.00 for two or more consecutive academic quarters, but committee is aware of extenuating circumstances or student shows improvement and chooses not to place student on Academic Suspension.

  1. Academic Probation Coach from previous quarter continues.
  2. Must have a 2.00 to enroll for next quarter or probation goes to suspension.

5. Academic Suspension – Third quarter – either quarterly and/or cumulative GPA are below 2.00 for three or more consecutive quarters.

  1. Student may not enroll for one academic year.
    1. Must follow request for academic reinstatement procedures listed below no later than six weeks prior to quarter of intended enrollment.
    2. If approved for academic probation, must follow academic reinstatement procedures listed below to assure plan for success is in place.
  2. If student is pre-enrolled for next quarter, they may appeal academic suspension.
    1. Must follow request for academic reinstatement procedures listed below no later than the Wednesday prior to the start of the pre-enrolled quarter.
    2. If approved for academic probation, must follow academic reinstatement procedures listed below to assure plan for success is in place.

Transcript Annotation

  1. The Registration Office places “Academic Suspension” on the student’s transcript in the quarter in which the student is suspended.
  2. The notation becomes a permanent part of the transcript.

Academic Suspension Paperwork Annotation

  1. All academic suspension paperwork will clearly state “Academic Suspension” in order to distinguish it from financial probation or suspension.
  2. Faculty, counselors and advisors are able to read student grades electronically so that during the quarter they can check on the progress of students on academic probation.

Request for Academic Reinstatement from Academic Suspension Procedure

  1. Student suspended for academic reasons must petition in writing for reinstatement.
  2. Student must use the Petition for Reinstatement from Academic Suspension form available in the Registration Office or on-line under Current Students, Forms A-Z.
  3. Student must include:
    1. Why grades are lower than the required 2.0 grade point average.
    2. What they intend to do to insure that subsequent grades will improve.
    3. Goals and objectives for completing individual college course of study leading to the degree or certificate.
  4. Completed Petition for Reinstatement from Academic Suspension form is turned in to the office of the Vice President of Student Services, by FAX to 360.442.2309 or by email at academicstandards@lowercolumbia.edu.
  5. Students will be notified by their LCC email of assigned Academic Probation Coach to work with to determine if reinstatement is advisable for student success.

Academic Reinstatement - Suspension to Temporary Academic Probation

  1. A student whose Petition for Reinstatement from Academic Suspension is approved shall be placed on academic probation during the quarter of reinstatement.
  2. Student must enroll in a minimum of 5 credits but no more than 15 credits for the next quarter attended at LCC. While student may enroll in less than 5 credits for the quarter, they will not be able to move back to satisfactory academic standing without successfully completing at least 5 credits in one academic quarter.
  3. To be removed from probation, the student must successfully complete the quarter in which reinstated by achieving a minimum 2.00 (C or higher) in all courses taken and must raise cumulative GPA to 2.00 or higher.
  4. Student must meet or communicate with assigned LCC staff or faculty member or Academic Probation Coach to review academic performance and create a plan for academics. Additional requirements may be added to the above conditions for student to meet prior to being removed from academic probation.
  5. A student who does not successfully complete the academic reinstatement requirements is suspended.
  6. A student who is suspended for academic reasons must in each instance reapply for reinstatement to the college.

Subsequent Quarter Registration While on Temporary Academic Probation

  1. The student cannot pre-register for the next quarter while on temporary academic probation.
  2. The student must receive required 2.00 grade point average for the quarter in which reinstated before being allowed to register for a subsequent quarter.

Registering for a Quarter Later than the Quarter Granted Reinstatement

  1. A student who receives permission to register for a specific quarter but does not register is allowed to register for a subsequent quarter without having to reapply for reinstatement.
  2. All required conditions of original reinstatement apply.

Authority

  1. The Academic Standards Committee authorizes the Vice President of Student Services or designee to handle all reinstatement procedures.
  2. In the event the Vice President of Student Services is not available the chairperson of the Academic Standards Committee shall serve in this capacity.

Effective date - Instructional Council 12/08/98.

Student Progress

The Academic Standards Committee authorizes the Vice President of Student Services or designee to selectively mandate academic intervention strategies for students who pass few or no credits to encourage timely student completion of programs, certificates and/or degrees.

Intervention may include:

  1. Credit limitations
  2. Special courses
  3. Tutoring
  4. Directed advising, and
  5. Other strategies

Authority - Senate Bill 5135 (circa 2004) Student Progress

 

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