General Standards

General Standards

The following standards are applicable to all students receiving financial aid.

  • The Financial Aid Office sets the student’s quarterly enrollment at the time of the original disbursement or based on additional eligible credits added during the first 5 days of the quarter. The financial aid census date is the 5th day of the quarter. No award adjustments will be made after the 5th day. If the student is awarded for the first time, after the 5th day of the quarter, the attempted credits will be the number of credits registered for on the day the student was awarded. This enrollment will be considered the student’s attempted number of credits for the quarter for both state and federal aid programs and satisfactory academic progress.
  • Financial aid can only pay for classes that are 1) published as required to complete a student’s academic program and 2) remedial courses. Students are allowed up to 45 attempted credits in remedial courses in addition to the credits required to complete a degree program. These credits are also counted in Pace of Progression. In addition ABE, ESL, CEO, HSC, HS 21+, HOFL, JTOS, CJST, and GED classes do not count toward a student’s degree program. If these classes are paid for by financial aid, a repayment of financial aid funds is required. Students who register for one or more of these classes are required to notify the Financial Aid Office for a possible award adjustment.
  • Letter grades that count as attempted credits, but not earned: W – Official Withdrawal, V – Administrative Withdrawal, F – Fail, I – Incomplete, N – Audit, NA – Never attended. Receiving an F grade will negatively affect a student’s GPA.
  • Students may repeat classes that were not previously passed. Students may also repeat, one time only, in an attempt to achieve a higher grade, any class that was previously passed. If you have already received an ‘A’ or a ‘P’ grade, you are ineligible to repeat the class. Repeating classes you are ineligible to repeat will lead to warning, suspension, or a repayment of student aid funds. Please note: each attempt will count toward the total attempted credits on your transcript and possibly impact future funding under Maximum Time Frame.
  • Students placed on Financial Aid Warning are still eligible to receive financial aid for the next quarter of attendance. Students may not be placed on Financial Aid Warning two consecutive quarters. If placed on Warning, the student must meet SAP the next quarter or financial aid will be suspended. The Financial Aid Office notifies the student by letter when placed on Warning or Suspension. Students are held to Warning and Suspension even if the letter was not received.
  • The Financial Aid Office notifies students who are approaching Maximum Time Frame (MTF). Generally this occurs at 110% of MTF, i.e. 100 credits, if in a 90 credit program. Final credits may be restricted and/or limited. If it is determined that a student cannot complete their program within MTF they become ineligible for financial aid. Students may also request that the Financial Aid Office review their file for MTF at any time. Students are notified by letter and are held to MTF even if letter was not received.
  • Students may receive federal funding for two degrees or two certificates or a combination of one each at Lower Columbia College as long as the student meets eligibility and Satisfactory Academic Progress. Students may only attempt one degree at a time.
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