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Read the July 8 Campus COVID Update from LCC's emergency team.

Need to report a confirmed or suspected case, or have a COVID question? Contact us asap at covid@lowercolumbia.edu.

If you believe you were exposed to the virus, or have become ill, you must follow the rules of LCC's Return to Campus Guide before visiting campus. See also: Return to Campus Guide for Childcare.

Visit our Campus Closure and Emergency Information page for more information about what's open on campus.

Apply for emergency financial assistance if you need help paying for tuition and fees, books, rent, food, childcare, technology, or other emergency or COVID-19 related expenses. Emergency Assistance Funding Request Form.

COVID-19 Response Faculty & Staff Information

This is a rapidly evolving situation, the most up to date information will be available at Centers for Disease Control and Prevention (CDC) and Washington State Department of Health. This webpage will be updated with new information regarding changes to employee leave rules.

Compliance with state requirements

 Washington is still in a state of emergency. The Governor continues to require people to engage in personal protective behaviors, including:

  • Practice physical distancing, staying at least three feet away from other people;
  • If unvaccinated, wear cloth face coverings in public places when not eating or drinking, fully vaccinated people should also consider wearing a mask if they choose to;
  • Stay home if sick;
  • Avoid others who are sick;
  • Wash hands frequently; cover coughs and sneezes;
  • Avoid touching eyes, nose and mouth with unwashed hands; and
  • Disinfect surfaces and objects regularly.

What does this mean for the LCC workforce?

LCC is moving into a soft reopening on July 19. Supervisors will work with their teams to determine next steps for summer and telework and in-person services and activities as we transition to our new normal fall quarter. Some employees will be working on campus and some will continue some form of telework. If you are teleworking and have not submitted your telework agreement form, please do so as soon as possible. Staff complete the employee telework agreement form. Faculty complete the faculty telework agreement form.

*Telework agreements will automatically be extended through September 7th. However, please resubmit if your telework schedule has changed for the summer.

The college is not in suspended operations; therefore, the regular rate of pay will apply to individuals covered who are directed to work on campus. Individuals who need to work on campus must practice physical distancing from all other employees (stay at least 3 feet away from others), must wear a mask if they are unvaccinated and working around others, must stay home if ill, and must follow the rules outlined in the college COVID Infection Control Plan.

  • Some staff may be required to work on campus based upon their job functions. Please ask your supervisor if you have  questions about whether you fall into this category.
  • For the rest of us, we will continue operations mostly remotely to the best of our ability through teleworking and we will approve any requests for paid leave so long as it is appropriate (sick leave for personal illness or to attend to an ill family member, vacation leave for personal absences, etc.).
  • Staff complete the employee telework agreement form. Faculty complete the faculty telework agreement form.
  • Online training is available for telework options and can be completed remotely. See the list work from home document for a variety of professional development opportunities, tasks, resources, and more.
  • If you do not have access to a computer or other device in order to telework, please contact the Learning Commons and they can check-out chrome books to you.
  • All staff need to ensure your voicemail message indicates you are working remotely, you will get back to them ASAP, and you are checking VM regularly. Visit the guide to access the voicemail system remotely for more information.
  • Time reporting staff (Classified, Part-time hourly and all student workers) must enter all time and absence in ctcLink. The ctcLink system can be accessed with any internet connection.
  • Exempt and faculty employees must submit all absences in ctcLink.

Instructions for LCC Faculty (if a students reports an illness or related scenario)

Please advise them to stay home and take care of themselves. They should not return to campus until they are well. Please work to provide appropriate accommodations where possible so they do not get behind in class. If you have specific questions, contact covid@lcc.ctc.edu.

Please report this to COVID@lowercolumbia.edu so that we can reach out to the student and make an assessment as to whether or not they should attend class in person.

*Close contact is defined as within 6 feet for at least 15 minutes in a 24 hour period

Please report this immediately to COVID@lowercolumbia.edu so we may reach out to the student and get more information regarding their current situation. They may need to refrain from coming to campus until they receive their results. If they test positive, they will need to isolate according to the guidance they receive from the Department of Health and/or their medical provider. 

Please work to provide appropriate accommodations where possible so they do not get behind in class. 

Please ask the student to stay home and isolate according to the timeframe provided to them by the Department of Health and/or their medical provider. Please report this immediately to COVID@lowercolumbia.edu so that we may reach out to the student for more information. 

Please work to provide appropriate accommodations where possible so they do not get behind in class. Do not disclose this information to other employees or students. It is protected medical information.

Hello (Student Name),

Thank you very much for informing me of your diagnosis. LCC cares about your health and well-being, and someone from our Health and Safety department will be in touch with you soon regarding next steps.

Take Care,

(Faculty Signature)

 

FAQs for All Employees

Per the Governor’s guidelines, effective March 5, 2021, LCC is permitting employees to take a reasonable amount of leave with pay during their scheduled work day for the employee to travel and receive each dose of the COVID-19 immunization. If you elect to use this leave with pay, you must provide record of immunization to HR at sorth@lowercolumbia.edu. Please work with your supervisor to schedule your leave to get the vaccine. (If you got a dose of the vaccine or the full dose prior to March 5, the leave with pay is not retroactive.) 
The leave with pay is for a reasonable amount of time and less than one day to travel to the administering site and receive the vaccination (unless there’s an extreme circumstance due to vaccine availability in which case you need HR approval to receive leave with pay that exceeds one day). If you have symptoms the days following receipt of the vaccine, you would need to submit your own paid leave or leave without pay. Part-time employees may use sick leave in this circumstance or work with their supervisor to make up any missed hours due to symptoms from the vaccine.

If you have a medical condition impacting your ability to report to work, you may request an accommodation under The Health Emergency Labor Standards Act (HELSA). During a public health emergency, HELSA protects high-risk employees, as defined by the Centers for Disease Control and Prevention (CDC), from risk of exposure to the COVID-19 disease on the job. Specifically, employers may not discriminate against an employee who is high-risk for seeking accommodation regarding exposure or, if no accommodation is reasonable, utilizing all available leave options, such as unpaid leave and unemployment insurance.  A Q&A on HELSA can be found here

The law defines a “high-risk” employee as one whose:

  • Age or underlying health condition puts them at high risk of contracting a severe illness(as defined by CDC see the CDC’s list) ) from an infectious or contagious disease that is the subject of the public health  emergency, as defined by the CDC; and
  • Medical provider has recommended removal from the workforce due to their high risk of contracting a severe illness

If you are included on the list of those who are at increased risk, as defined by the CDC, (see the CDC’s list) and would like to request an accommodation under HELSA, please complete the High Risk Accommodation Form and reach out to Human Resources at hr@lowercolumbia.edu so we can begin the interactive accommodation process.

If you have symptoms of fever and cough or shortness of breath, and not had any known exposure to COVID-19 or tested positive for COVID-19, you need to stay home and may return to work with a doctor’s note OR when you have been symptom-free for forty-eight (48) hours. Refer to the Return to Campus Guide for more information. Childcare workers should refer to the Return to Campus for Childcare Guide.

Some employees may be required by the Centers for Disease Control and Prevention guidelines to self-quarantine due to possible exposure of COVID-19. Please refer to the “Return to Campus Guide” or the “Return to Campus for Childcare Guide."

Beginning July 19th, if you are fully vaccinated and would like to work on campus without a mask, you must show proof of vaccination status to Human Resources (HR). Contact HR at hr@lowerclumbia.edu.

*Childcare facilities have different regulations – please contact Head Start or Early Learning Center if this applies to you.

If I am not fully vaccinated, are there changes for me related to work at LCC?

  • If you are unvaccinated, you are required to wear a mask indoors whenever you are working around others.
  • If you are unvaccinated, you are required to wear a mask outdoors if you are in close proximity to others.
  • *Childcare facilities have different regulations – please contact Head Start or Early Learning Center if this applies to you.

No. The Governor’s Higher Education Proclamation 20-12.4 applies. Everyone must physically distance 3 feet from others.

Key takeaways for everyone:

  • LCC will not require vaccinations for students or employees, so we fall into the category of an “IHE without fully vaccinated campus” noted in the Governor’s Higher Education Proclamation 20-12.4.
  • Social distancing requirements have been reduced from six to three feet.
  • The new requirements go into effect at LCC on July 19.
  • Childcare facilities have different regulations – please contact Head Start or ELC staff if this applies to you.

Yes, you may ask students and/or co-workers to wear a mask if you are meeting with them in a close office setting.

Any visitors to campus will need to wear a mask if they are unvaccinated. Signage will be posted at all entrances.

Yes, you may be required to attend face-to-face meetings unless you have been approved for an accommodation based upon HELSA.  The law defines a “high-risk” employee as one whose:

  • Age or underlying health condition puts them at high risk of contracting a severe illness(as defined by CDC see the CDC’s list) ) from an infectious or contagious disease that is the subject of the public health  emergency, as defined by the CDC; and
  • Medical provider has recommended removal from the workforce due to their high risk of contracting a severe illness

If you are included on the list of those who are at increased risk, as defined by the CDC, (see the CDC’s list) and would like to request an accommodation under HELSA, please complete the High Risk Accommodation Form and reach out to Human Resources at hr@lowercolumbia.edu so we can begin the interactive accommodation process.

Please report any non-compliance to the covid e-mail at covid@lowercolumbia.edu

If an employee feels fine, not displaying symptoms, but has had close contact with a sick person who has been diagnosed with COVID-19, the employee should notify their supervisor immediately.

Supervisors will work with employees to verify if their work can be done remotely. If the employee is provided the opportunity to telework and declines to do so, the employee must use their own accrued leave.

Request to telework by completing the applicable telework form and submitting to HR. Review the Telework Procedure for more details.

Telework resources for employees:

In those instances where a telework arrangement is not feasible, employees who are self-quarantined will be released from work with no loss in pay during the time of self-quarantine for up to no more than 14 calendar days. If the employee starts to display symptoms while at home, the employee will no longer qualify for paid administrative leave and will need to use one of the leave types  as outlined in this leave chart if you qualify. It is vital to stress the importance of the responsibility for employees to consider the health of the workplace and their coworkers by exercising sound judgment and transparency during times of illness.

Employees will be required to submit a request for the self-quarantine leave by providing a self-written statement confirming the circumstance warranting the self-quarantine and should submit the request to HR. An email is considered written documentation. A note from a medical provider is not required. LCC retains the right to request written verification confirming the circumstances warranting the self-quarantine, which may include a signed affidavit from an employee.

If an employee contracts or tests positive for COVID-19, they are required to use one of the leave types on this leave chart if they qualify. For a list of leave options click here.

Due to school or childcare provider closures, you may:

  • Request to telework (Note: telework may be approved even if you are the primary provider for child(ren) during telework hours).
  • Use one of the Federal Leave options if you qualify, use sick leave, compensatory time, vacation leave, and/or leave without pay. You can also view leave options on this leave chart.

Anyone who is unable to wear a face mask due to disability, medical condition, and/or religious reasons, should contact HR at hr@lowercolumbia.edu to go through our accommodation process.

Employees can view all of their leave options on this chart.

Employees may be eligible to apply for Shared Leave, Unemployment Insurance benefits, Industrial Insurance (L&I) benefits or Paid Family Medical Leave (PFML). The Employment Security Department has published COVID-19 Scenarios & Benefits Available, a useful tool to help understand when unemployment, L&I or PFML may be applicable.

Please continue to protect yourself and families, neighbors and colleagues by staying home when sick, covering coughs and sneezes with a tissue, and washing hands frequently with soap and water for at least 20 seconds. Whenever possible avoid close contact with people who are sick, and frequently clean touched surfaces and objects.

Remember to treat individuals and communities impacted by COVID-19 with compassion and support – viruses do not discriminate and neither should we. Please speak up if you hear, see or read stigmatizing comments or misinformation.

If you think you have been exposed to someone with laboratory-confirmed COVID-19, refer to the Return to Campus Guide, or Return to Campus for Childcare Guide. Be sure to monitor your health and to avoid spreading the disease to others if you get sick.

Employees:

  • If you are vaccinated and would like to work on campus without a mask, you must show proof of vaccination status to Human Resources (HR). 
  • If you are unvaccinated, you are required to wear a mask indoors whenever you are working around others.
  • If you are unvaccinated, you are required to wear a mask outdoors if you are in close proximity to others.

When arriving on campus, be sure to check in with a Health Monitor before entering instructional spaces and spaces open to the public. The Health Monitor will be stationed at the unlocked entrance of buildings hosting on-campus instruction and public facing services.

If you are entering a campus building without a Health Monitor, you must monitor for COVID-like symptoms daily and avoid coming to campus if you are sick.
The federal Families First Coronavirus Response Act (FFCRA) that was enacted on March 18, 2020 and provided paid sick leave and expanded family and medical leave has expired. If you were receiving paid leave through the FFCRA and your situation remains or you are unable to work your full schedule due to lack of childcare/school closure because of COVID-19, you do have some options. Please reach out to HR at hr@lowercolumbia.edu so HR can walk you through your options.

  Check out these Tips for Social Distancing, Quarantine, & Isolation

The Employee Assistance Program (EAP) is Available to You

The spread of COVID-19 in our communities is causing a lot of extra anxiety and stress. Please remember that the Employee Assistance Program (EAP) is available for LCC employees.

Support for those feeling stressed: Washington Listens

Washington Listens helps people manage stress and anxiety they may be experiencing because of COVID-19. If you or anyone you know is having difficulties managing stress, call the Washington Listens support line at 1-833-681-0211. Hours are from 9 a.m. to 9 p.m. Monday through Friday, and 9 a.m. to 6 p.m. Saturdays and Sundays. TTY and language access services are available by using 7-1-1 or their preferred method. Resources and self-help tips are available on walistens.org.

Notifications and Updates Sent to Employees


Contact Safety & Security

The Safety & Security Office is located in the Student Center on the first floor (main lobby). To reach a campus security office call 2911 from a campus phone or (360) 442-2911 from any other phone.

Director or Student Conduct and Security Services

  Jason Arrowsmith
  Student Center Room 106
  (360) 442-2270
  jarrowsmith@lowercolumbia.edu

Director of Environmental Health & Safety

  Janel Skreen
  Health & Science Building Room 324
  (360) 442-2273
  jskreen@lowercolumbia.edu

Vice President of Administration

  Nolan Wheeler
  Administration Building, Rm 203
  (360) 442-2200
  nwheeler@lowercolumbia.edu

Copyright 2018 Lower Columbia College | All Rights Reserved.