COVID-19 Employee Vaccine Information

Per Proclamation 21-14, employees of higher education (including student employees) are required to be fully vaccinated or have an approved religious and/or medical exemption with approved accommodations to engage in work with Lower Columbia College.

Applicants may request an exemption if you are unable to meet the requirement due to a medical or sincerely held religious belief. Please reach out to Sam Orth, HR Director, at sorth@lowercolumbia.edu or 360-442-2124 to make this request. We will share additional information and next steps after receiving your request. See applicant section below for more information about the vaccine mandate for applicants.

Human Resource Services

Human Resources located in the Administration Building, first floor. See Campus Map for location. Walk-ins welcome during regular business hours, M-F, 8 am - 5 pm. (Closed Friday during summer session)

  Samantha Orth, Director of Human Resources

   (360) 442-2124
  sorth@lowercolumbia.edu

 

COVID-19 Vaccine informational slide show. Click here to download or scroll through the slide below.

Slide 1 Covid Vaccine information
Slide 2 Covid vaccine information
Slide 3 Covid vaccine information
Slide 4 Covid vaccine information
Slide 5 Covid vaccine information
Slide 6 Covid vaccine information
Slide 7 Covid vaccine information
Slide 8 Covid vaccine information
Slide 9 Covid vaccine information
Slide 10 Covid vaccine information
Slide 11 Covid vaccine information
Slide 12 Covid vaccine information
Slide 13 Covid vaccine information
Slide 14 Covid vaccine information
Slide 15 Covid vaccine information
Slide 16 Covid vaccine information
Slide 17 Covid vaccine information
Slide 18 Covid vaccine information
Slide 19 Covid vaccine information
Slide 20 Covid vaccine information

 

Employee Frequently Asked Questions

See below for the Employee FAQ. We will continue to add additional questions as we learn new information.

No, under the current Proclamation, the booster is not a requirement at this time. If you have received your booster and you’d like to show proof of verification to HR, please reach out to HR at hr@lowercolumbia.edu.
The booster is not a requirement as of right now. We will communicate information as things change, including the ability to request an exemption from the booster.
Accommodations are temporary and will be reviewed at least every 60 days. As business and safety needs change related to COVID-19, accommodations may change. We will continue in the interactive accommodation process with those that have accommodations. We will meet again in the later part of spring quarter to discuss accommodations for summer quarter 2022.

If you have an approved exemption and accommodations and decide to vaccinate, it is your duty to notify HR at hr@lowercolumbia.edu that you have decided to vaccinate, as there will no longer be a need for accommodations once you become fully vaccinated.

Yes. Even employees that reside outside of Washington must comply with this mandate. This includes adjunct employees that teach fully online.

Yes. Even student employees must comply with this mandate.

Yes. Even LCC volunteers must comply with this mandate.

Under the proclamation, the following are acceptable forms of verification:

  • U.S. Centers for Disease Control COVID-19 Vaccination Record card or photo of the card
  • Documentation of vaccination from health care provider or electronic health record
  • State immunization information system record

HR is not collecting copies of vaccination cards. We are required to get visual verification and maintain a confidential electronic  list of employees who have been verified in HR. This list is separate from employees’ personnel files. 

Your HR Team and the EAP are here to support you 

We realize this is stressful, overwhelming news. We are here to support you and answer any questions you may have. As always, the Employee Assistance Program is available for you. The EAP has put together additional resources to help you navigate the impacts of the proclamation.


COVID-19 Supervisor Information

Some supervisors may have accommodated employees on their teams. The vaccine mandate has a number of impacts to our recruitment process as well. Current and future job postings include information about the vaccine requirement. Supervisors who are involved in recruitment for part-time hourly, adjuncts, and/or student employees should read through the supervisor FAQ below.

Some of these employees are feeling excluded. We encourage you to find ways to connect with this employee and build a stronger connection with the team. Here are some ideas to encourage inclusivity and build morale: 

  • Consider scheduling 1:1 weekly or bi-weekly meetings with your employee(s) if you don’t already do that. Make time to ask for feedback! Ask them specifically about how things are going, if they’re feeling connected, engaged, and/or if they need any other support from you or the College in general. 
  • Engage your team in virtual team building activities. Consider this employee’s in-person limitations when planning normal team activities. 
  • If team members are talking about employees with accommodations or making assumptions, address and end this behavior. Accommodations are confidential and privacy should be respected.
  • If we have an on-campus activity and your employee with accommodations can only participate virtually, consider showing support to them by participating virtually yourself.  

Yes. Volunteers must also verify their vaccination status with HR. We have updated our volunteer agreement to include information about verification. Volunteers may also request medical or religious exemption and engage in the interactive accommodation process. 

HR will help with the postings. If in-person interaction is an essential function, we will include that information in the posting.
Yes. We can explore rehiring part-time employees that now meet the requirements under the vaccine mandate. We would need to follow the recruitment process for full-time employees in which case, the individual would need to reapply when there is an opening.
This mandate is now a condition of employment/job requirement for all positions. Applicants must be fully vaccinated or have an approved medical or religious accommodation before they begin employment with LCC.

Yes, you can ask applicants about their vaccination status. It is not a disability related inquiry under the Americans with Disability Act (ADA) to ask an applicant if they have been vaccinated.  However, follow-up questions about why a person is not vaccinated should NOT occur until after a job offer is made since such questions may reveal a disability.  Proof of vaccine should not be required until a job offer is made.

Refer them to Sam Orth, sorth@lowercolumbia.edu, so we can engage in the interactive accommodation process with them. They would not be approved for hire until they have an approved accommodation.

Yes, if they express that they have no intention to be fully vaccinated or before beginning employment with LCC, they are not qualified for the position (assuming they are not requesting medical or religious accommodation).

We are offering you the position of___ conditioned on your proof of vaccination status by ****date.  Visual verification by HR is required for those already vaccinated. If you are unable to get vaccinated due to medical or religious reasons, you will need to enter the accommodation process with the College and have an approved accommodation prior to starting employment. If you do not verify your vaccination status by ****(date), this conditional offer of employment shall be revoked.


COVID-19 Applicant Information

Yes. New hires must meet the requirement before beginning work with LCC. HR will make offers contingent upon the candidate’s willingness to obtain or having already obtained the vaccine. Visual verification will be required for those already vaccinated. If you are unable to get vaccinated due to medical or religious reasons, you will need to enter the accommodation process with the College and have an approved accommodation prior to starting employment.

Yes. They can ask applicants about their vaccination status. It is not a disability related inquiry under the Americans with Disability Act (ADA) to ask an applicant if they have been vaccinated.  However, follow up questions about why a person is not vaccinated should not occur until after a job offer is made since such questions may reveal a disability.  Proof of vaccine should not be required until a job offer is made.  See EEOC Guidance.

LCC must ensure that new hires meet the requirement before they begin employment with LCC.  There is no prohibition against us making a conditional offer. The employee will be informed that failure to meet the condition will result in revocation of the offer absent a medical or religious accommodation.  Proof of vaccine will not be required until a job offer is made.

If an applicant is advised by their medical provider that they should not get the vaccine within a particular time frame, the individual must seek an accommodation through HR or would no longer be considered for the position. However, they would need to become fully vaccinated as soon as the waiting period identified by their provider ends.

If the applicant has no intention of being fully vaccinated, they are not qualified for the position, assuming there is no medical or religious accommodation.

 

See also: COVID-19 student resources for spring 2020, COVID-19 main page, COVID-19 student page

 


Contact Safety & Security

The Safety & Security Office is located in the Student Center on the first floor (main lobby). To reach a campus security office call 2911 from a campus phone or (360) 442-2911 from any other phone.

Director of Student Conduct and Security Services

  Jason Arrowsmith
  Student Center Room 106
  (360) 442-2270
  jarrowsmith@lowercolumbia.edu

Director of Environmental Health & Safety

  Janel Skreen
  Health & Science Building Room 324
  (360) 442-2273
  jskreen@lowercolumbia.edu

Vice President of Administration

  Nolan Wheeler
  Administration Building, Rm 203
  (360) 442-2200
  nwheeler@lowercolumbia.edu

Copyright 2022 Lower Columbia College | All Rights Reserved.