Lower Columbia College’s grading system provides a method to indicate a student’s performance and achievement in a variety of skills and programs. The system provides for permanent record of grade evaluations, which reflect successful course and program completion. The College operates on a quarter system. The quarter hour of credit is one unit of instruction.
Instructors shall distribute a written course grading plan to all enrolled students at the beginning of each quarter. Instructors are not obligated to use grading options, such as + or – in any specific course.
Grades at Lower Columbia College are reported in numerical fractions to the nearest tenth. The numerical grades are based on the letter grade system and general equivalents are as follows (the numeric grade is followed by the letter grade equivalent):
0.0 grade points/no credit. Incomplete grades may be issued only to those students whose work to date is passing, but not completed, at the end of the quarter. An instructor may submit a replacement grade up to one year from the date an incomplete grade was issued. If the instructor does not submit a replacement grade and the course work has not been completed within one year of assigning the incomplete grade, the grade reverts to an “F”.
0.0 grade points/no credit. A student may enroll for no credit in any course as an auditor upon registration and payment of the regular fees. During the course of a quarter, a student may also change from grade to audit status observing all of the required procedures for a change of registration. Auditors are exempt from taking examinations but may participate in course work.
NA (Never Attended)
0.0 grade points/no credit. The instructor may assign a grade of “NA” at grading time for students who never attended class during the quarter. No “last day attended” will be required.
Pass/Fail Course Grading
0.0 grade points/no credit. Students may repeat courses in which failing or low passing grades have been received. The original low or failing grade is changed to “R” and is not included in GPA calculations. If a course is retaken more than one time, “R” grade may only be applied to one previous course grade. This option may not be used for courses taken at another institution.
0.0 grade points/no credit. Students may initiate an official withdrawal prior to the date at which eighty percent of the quarter has passed and as published in the quarterly class schedule. Official withdrawals are the sole responsibility and prerogative of the student and must be initiated by the student.
X (Expunged - aka Grade Forgiveness)
0.0 grade points/no credit. Students returning to LCC after an absence of three or more years are eligible for grade forgiveness once they complete a minimum of 24 new credits with a cumulative GPA of 2.5 or higher on those new courses. Grade forgiveness applies only to courses taken prior to their absence. Grade forgiveness can only be used once. Full quarters, not individual courses, taken prior to the student returning to the college may be chosen for grade forgiveness. The original courses will remain on the transcript with a grade of “X” for expunged and will not be figured into GPA calculations.
Audit is a student option available through the Registration Office until the published last day to add or drop a course for any given quarter. Instructors do not assign a grade of audit.
Instructor Assignment of Incomplete Grade
Incomplete Removal Process
Instructor of Course No Longer at College
Any grade turned in beyond one year by an instructor other than the instructor of the course goes to the Academic Standards Committee for action.
Student Request for Removal of Incomplete
The committee does not consider removal of incomplete requests from students
Registration Office administers and approves the instructor-initiated Incomplete Grade Submission form request at any time providing that the instructor making the request is the instructor who taught the course.
Retake is a student option. Instructors do not assign a grade of retake.
The committee authorizes the Registration Office to administer the student retake request. Course credits are still included in Financial Aid Office PACE calculations as enrollments.
Instructor-Initiated Withdrawal (no transcript notation; formerly designated as V)
An instructor may initiate an administrative withdraw for a non-attending student at any point during the first five instructional days of the quarter, if the student does not contact the instructor to indicate their intention to remain enrolled.
Withdrawal - Completion Deadline
Instructor initiated withdrawal for a non-attending student must be officially processed through the Registrar no later than the fifth academic calendar day of the quarter and prior to 5:00 P.M.
Instructors may initiate an “Instructor Initiated Withdrawal” by completing an “Instructor Initiated Withdrawal” form and submitting it to the Registrar no later than the fifth academic calendar day of the quarter and prior to 5:00 P.M.
The Instructor is authorized to initiate and the Registrar is authorized to process an Instructor-Initiated Withdrawal as outlined above.
Student-Initiated Withdrawal (W)
The last day to withdraw from a class is the date listed online on the college website and in the class schedule for the quarter in which enrolled. This is generally the last class day of the eighth week of instruction.
Withdrawal - Completion Deadline
Advisory Signature Requirement
Specifically designated classes (i.e. lab and equipment courses) require the instructor’s signature indicating that all equipment has been returned by the student.
The Academic Standards Committee does not consider requests for late withdrawal except for those requests that include valid, verifiable proof that withdrawal beyond the deadline date was due to an emergency or other documented extenuating circumstances.
This procedure allows students who have a poor academic history to make a fresh start on their academic record.
A student who returns to Lower Columbia College after an absence of three years or more is eligible for grade forgiveness after they complete a minimum of 24 credits at Lower Columbia College with a cumulative grade point average of 2.5 or higher on all courses taken after returning.
Limitations on Grade Forgiveness
The Registration Office administers and approves the Change of Grade request providing that the instructor making the request is the instructor who taught the course.
Non-Instructor of Course Initiated
Request to change a grade by a full-time faculty member who did not teach the course goes to the Academic Standards Committee for action.
See academic Grievance or Late Withdrawal as student requests for grade change are not allowed.
Transcript Course Name Change
The committee cedes authority to the Registration Office to change student transcripts when only the course number has changed.
Transcript - Cumulative Grade Point Average
Graduation Grade Point Average
Determining Grade Point Average
Only grades for courses taken at Lower Columbia College are used in computing the cumulative grade point average.
Transfer Student Graduation Grade Point Average
Only courses taken at Lower Columbia College will be used in calculating the graduation grade point average.