Feedback
Grades & Grading

Grades & Grading


Grading

Lower Columbia College’s grading system provides a method to indicate a student’s performance and achievement in a variety of skills and programs. The system provides for permanent record of grade evaluations, which reflect successful course and program completion. The College operates on a quarter system. The quarter hour of credit is one unit of instruction.

See LCC Administrative Policy 310 located at internal.lowercolumbia.edu/organization/policies for more information.

Grading Policy

Instructors shall distribute a written course grading plan to all enrolled students at the beginning of each quarter. Instructors are not obligated to use grading options, such as + or – in any specific course.

Grades at Lower Columbia College are reported in numerical fractions to the nearest tenth. The numerical grades are based on the letter grade system and general equivalents are as follows (the numeric grade is followed by the letter grade equivalent):

  • 4.0  =  A
  • 3.7  =  A- 
  • 3.3  =  B+ 
  • 3.0  =  B 
  • 2.7  =  B- 
  • 2.3  =  C+ 
  • 2.0  =  C
  • 1.7  =  C-
  • 1.3  =  D+ 
  • 1.0  =  D
  • 0.0  =  F
  • 0.0  =  N
  • 0.0  =  I
  • 0.0  =  NA
  • 0.0  =  P
  • 0.0  =  R
  • 0.0  =  W
  • 0.0  =  X

Grade Symbols

I (Incomplete)

0.0 grade points/no credit. Incomplete grades may be issued only to those students whose work to date is passing, but not completed, at the end of the quarter. An instructor may submit a replacement grade up to one year from the date an incomplete grade was issued. If the instructor does not submit a replacement grade and the course work has not been completed within one year of assigning the incomplete grade, the grade reverts to an “F”.

N (Audit)

0.0 grade points/no credit. A student may enroll for no credit in any course as an auditor upon registration and payment of the regular fees. During the course of a quarter, a student may also change from grade to audit status observing all of the required procedures for a change of registration. Auditors are exempt from taking examinations but may participate in course work.

NA (Never Attended)

0.0 grade points/no credit. The instructor may assign a grade of “NA” at grading time for students who never attended class during the quarter. No “last day attended” will be required.

Pass/Fail Course Grading

'P' and 'F' are the only letter grade options available for pass/fail courses.

  1. P = 0.0 grade points for satisfactory completion of a course numbered 50 or below, or a passing grade for a designated pass/fail course.
  2. F = 0.0 grade points for failing a course

R (Retake)

0.0 grade points/no credit. Students may repeat courses in which failing or low passing grades have been received.  The original low or failing grade is changed to “R” and is not included in GPA calculations. If a course is retaken more than one time, “R” grade may only be applied to one previous course grade. This option may not be used for courses taken at another institution.

W (Withdrawal)

0.0 grade points/no credit. Students may initiate an official withdrawal prior to the date at which eighty percent of the quarter has passed and as published in the quarterly class schedule. Official withdrawals are the sole responsibility and prerogative of the student and must be initiated by the student.

X (Expunged - aka Grade Forgiveness)

0.0 grade points/no credit. Students returning to LCC after an absence of three or more years are eligible for grade forgiveness once they complete a minimum of 24 new credits with a cumulative GPA of 2.5 or higher on those new courses. Grade forgiveness applies only to courses taken prior to their absence. Grade forgiveness can only be used once. Full quarters, not individual courses, taken prior to the student returning to the college may be chosen for grade forgiveness. The original courses will remain on the transcript with a grade of “X” for expunged and will not be figured into GPA calculations.

Audit (N)

Audit is a student option available through the Registration Office until the published last day to add or drop a course for any given quarter. Instructors do not assign a grade of audit.

  1. Student who selects audit earns no credit and receives no grade for the course, but is entitled to participate fully in the course.
  2. Student who wishes to change their registration in a course from a grade to audit or from audit to a grade during the quarter in which they are taking the class must process the change through Registration and must have the instructor’s permission.
  3. Last day to make such a change of registration is the last day to add or drop classes for the quarter.
  4. Student who requests change of registration from audit to grade or grade to audit after the last day to drop a class, the end of the eighth week of instruction, must submit an Academic Standards Committee Petition stating reasons for the request.
  5. The committee will act upon the request.

Incomplete (I)

The incomplete option may apply in cases where students are unable to finish coursework by the end of the term.

Time Limit/s
  1. Student has a maximum of one academic year from the last day of the quarter in which the incomplete grade is issued to complete all course requirements.
  2. A shorter time limit to complete the course work may be specified by the instructor of the course.
  3. Any grade turned in beyond one year by an instructor other than the instructor of the course goes to the Academic Standards Committee for action.
Instructor Assignment of Incomplete Grade
  1. An incomplete grade is granted at the instructor’s discretion, providing the student is passing the course and has successfully completed a majority of the course work.
  2. The form is available on-line or in the Registration Office.
  3. The instructor fills out the Incomplete Grade Submission form, assigning a grade of “I” [Incomplete].
  4. The instructor indicates what work the student must complete in order to remove the incomplete grade, the timeline allowed to complete the course, and designates the grade that the student will receive if the work is not completed by the specified time.
  5. The instructor forwards the form to the Registrar and the student.
Incomplete Removal Process
  1. Upon completion of the student’s work, the instructor notifies the Registrar of the assigned grade.
  2. The incomplete grade reverts to the instructor-designated grade if course work is not completed by the time designated by the instructor.
  3. If the instructor does not indicate a grade within the specified time or the end of one academic year from the date the incomplete was assigned and the student has not completed the requirements for removing the incomplete grade within the specified time or the end of one academic year from the date the course was taken, the default grade of “F” becomes the grade of record.
Restrictions

The committee does not consider removal of incomplete requests from students.

Authority

Registration Office administers and approves the instructor-initiated Incomplete Grade Submission form request at any time providing that the instructor making the request is the instructor who taught the course.

Effective Date
  1. Spring quarter 2011.
  2. Removal of Incomplete is not retroactive.

Retake (R)

Retake is a student option. Instructors do not assign a grade of retake.

Student Procedure
  1. Student requests a retake grade change for a course after the course has been retaken and the grade has been assigned by filling out and turning in the Application for Course Retake for Grade Improvement form at the Registration Office.
  2. Upon receiving the student’s request, provided the request fulfills requirements of the retake procedure, the Registration Office enters the retake grade by removing the original grade and replacing it with an “R” grade.
  3. A student who has taken a course more than one time before applying for retake, selects which quarter’s grade is to be removed.
  4. Any course taken more than one time, with the exception of the approved retake course, has each course grade computed at face value when determining the student’s grade point average.
Restrictions
  1. Retake policy is not retroactive for courses retaken prior to fall quarter 1989.
  2. Retake policy may be used only one time for an individual course.
Authority

The committee authorizes the Registration Office to administer the student retake request. Course credits are still included in Financial Aid Office PACE calculations as enrollments.

Instructor-Initiated Withdrawal (no transcript notation; formerly designated as V)

An instructor may initiate an administrative withdraw for a non-attending student at any point during the first five instructional days of the quarter, if the student does not contact the instructor to indicate their intention to remain enrolled. Instructor initiated withdrawal for a non-attending student must be officially processed through the Registrar no later than the fifth academic calendar day of the quarter and prior to 5:00 P.M.

Student Responsibility
  1. Students should attend scheduled class sessions.
  2. Non-attending students should contact their instructor in person, by phone, or by email and notify them of their intention to remain enrolled or they may be administratively withdrawn by the instructor during the first five instructional days of the quarter to open a place for a student on the waiting list.
  3. Students who are withdrawn through the instructor initiated withdrawal process and who wish to be reinstated in class must complete normal procedures for re- enrollment, including securing the instructor’s written permission to re-enroll.
Instructor Responsibility
  1. Instructors may initiate an “Instructor Initiated Withdrawal” by completing an “Instructor Initiated Withdrawal” form.
  2. Forms must be submitted to the Registrar no later than the fifth academic calendar day of the quarter and prior to 5:00 P.M.
Registrar Responsibility
  1. Registrar will process the “Instructor Initiated Withdrawal” form.
  2. Registrar will send the student a revised student schedule indicating that the instructor has withdrawn the student.
  3. Registrar will inform the Financial Aid Office of the “Instructor Initiated Withdrawal.”
Authority

The Instructor is authorized to initiate and the Registrar is authorized to process an Instructor-Initiated Withdrawal as outlined above.

Student-Initiated Withdrawal (W)

Students who are unable to successfully complete a course have the option to withdraw.

Deadlines
  1. The last day to withdraw from a class is the date listed online on the college website and in the class schedule for the quarter in which enrolled. This is generally the last class day of the eighth week of instruction.
  2. Withdrawal from a course must be officially processed through the Registration Office by 5:00 pm on the final withdrawal day.
  3. The last day to withdraw from short courses that meet after the deadline to withdraw or end prior to the deadline to withdraw is decided by the Registration Office on a pro-rated basis.
Advisory Signature Requirement

Specifically designated classes (i.e. lab and equipment courses) require the instructor’s signature indicating that all equipment has been returned by the student.

Late Withdrawal

The Academic Standards Committee does not consider requests for late withdrawal except for those requests that include valid, verifiable proof that withdrawal beyond the deadline date was due to an emergency or other documented extenuating circumstances.

Authority
  1. The committee cedes authority to the Vice President of Student Success or designee(s) to handle ninth week withdrawals as an administrative procedure.
  2. The Vice President of Student Success will determine if the withdrawals should be held for conduct issues under investigation, forwarded to the Academic Standards Committee for further consideration based on ASC Operational Guidelines, or routed to the Registrar for refunds.

Expunged (X)

This procedure allows students who have a poor academic history to make a fresh start on their academic record.

Eligibility

A student who returns to Lower Columbia College after an absence of three years or more is eligible for grade forgiveness after they complete a minimum of 24 credits at Lower Columbia College with a cumulative grade point average of 2.5 or higher on all courses taken after returning.

Limitations on Grade Forgiveness
  1. Applies only to LCC courses taken prior to returning to LCC.
  2. May only be used one time by an individual student.
  3. The student chooses entire quarters for grade forgiveness, not individual courses.
 Procedure
  1. Requests are handled as a routine administrative function by the Registration 0ffice.
  2. The form for requesting the implementation of this procedure is available in the Registration Office.
  3. Original grades will be replaced by “X” grades (expunge) but courses remain listed and expunged grades will not be computed in grade calculations.
  4. Course credits are still included in Financial Aid Office PACE calculations as enrollments. 

Grade Changes

Instructor-Initiated

Policy
  1. Only the instructor who taught the class may initiate a student grade change.
  2. The committee does not consider grade changes without the written permission of the instructor who taught the class.
  3. Committee does not change grades from a letter grade to a withdrawal grade.
  4. Requests are handled as a routine administrative function by the Registration 0ffice.
 Procedure
  1. The instructor of the class in which the grade is given initiates a grade change using the college Change of Grade form available in the Registration Office.
  2. Upon completion, the instructor turns the Change of Grade form into the Registration Office.
Authority

The Registration Office administers and approves the Change of Grade request providing that the instructor making the request is the instructor who taught the course.

Non-Instructor of Course Initiated

Policy
  1. May be initiated only by a full-time instructor in the same or related area of study.
  2. If a Change of Grade is requested, justification must be included. For example, an instructor is no longer an LCC employee.
Authority

Request to change a grade by a full-time faculty member who did not teach the course goes to the Academic Standards Committee for action.

Student Initiated

See academic Grievance or Late Withdrawal as student requests for grade change are not allowed.

Transcript Course Name Change

Procedure
  1. Request is made by student to change transcript because course number has changed but the material in the course is the same.
  2. The Registration Office handles the request as an administrative function.
Authority

The committee cedes authority to the Registration Office to change student transcripts when only the course number has changed.

Grade Computation

Transcript - Cumulative Grade Point Average

  1. Computed using all credits earned and all credits failed.
  2. Repeated course credits are figured into the GPA.
  3. Approved course retake[s], where the student eliminates the earlier grade for the course from the total credits and uses the retake grade, is not computed in the cumulative GPA.
  4. “Pass” grades are not computed in the GPA.

Graduation Grade Point Average

  1. The graduation grade point average for a student who graduates with a Transfer degree is based on the college level grade point average listed on the student’s transcript.
  2. The graduation grade point average for a student who graduates with a Professional/Technical degree is based on the cumulative grade point average listed on the student’s transcript.
  3. Courses excluded from grade point computation are:
    1. Excess PHED activity courses (above 3 credits)
    2. Excess Cooperative Work Student [288/289] and Independent Study [299] (above 15 credits]
    3. Repeated courses

Determining Grade Point Average

Only grades for courses taken at Lower Columbia College are used in computing the cumulative grade point average. 

Transfer Student Graduation Grade Point Average

Only courses taken at Lower Columbia College will be used in calculating the graduation grade point average.

 

Copyright 2018 Lower Columbia College | All Rights Reserved.