General Standards

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General Standards

General Standards Applicable to all Financial Aid Students

Your quarterly enrollment is set on the 5th day of the quarter. This is known as the Pell Recalculation Date. Pell Grants cannot be increased after the 5th day. Other aid may be increased after the 5th day if funding is available. If you want to add classes after the start of the quarter, you should enroll prior to the end of the 5th day or ask the instructor to allow you to enroll prior to the end of the 5th day of the quarter. If you are awarded for the first time, after the 5th day of the quarter, the number of credits for which you are awarded is your Pell Recalculation Date. This is considered your attempted number of credits for the quarter for both state and federal aid programs and satisfactory academic progress.

Financial aid can only pay for classes that are 1) published as required to complete your declared program of study as recorded in the Registration Office, and 2) remedial courses. You are allowed up to 45 attempted credits in remedial courses in addition to the credits required to complete your program of study. Both types of credits are counted for Satisfactory Academic Progress (SAP). In addition, ABE, ESL, CEO, HSC, HS 21+, HOFL, JTOS, CJST, WFC and GED classes do not count for financial aid payment. If these classes are paid for by financial aid, a repayment of financial aid is required. If you register for one or more of these classes, immediately notify the Financial Aid Office for a possible award adjustment.

Letter grades that count as attempted credits, but not earned:

  • W – Official Withdrawal
  • V – Administrative Withdrawal
  • F – Fail
  • I – Incomplete
  • N – Audit
  • NA – Never attended
  • X - Expunged

All of these grades negatively affect completion requirements for federal and state aid and grade point average.

You may repeat classes that were not previously completed and that have a grade of 'F' or 'W' assigned. You may also repeat, one time only, in an attempt to achieve a higher grade, any class that was previously passed that still counts toward your current program of study. However, if you have already received an 'A' or a 'P' grade, you are ineligible to repeat the class. Repeating classes you are ineligible to repeat will lead to warning, suspension, or a repayment of student aid funds. Please note: each attempt will count toward the total attempted credits on your transcript and possibly impact future funding under Maximum Time Frame (MTF).

If you are placed on Financial Aid Warning, you are still eligible to receive financial aid for the next quarter of attendance. You may not be placed on Financial Aid Warning two consecutive quarters. If you are placed on Warning, you must meet SAP the next quarter or financial aid will be suspended. The Financial Aid Office will notify you by letter when placed on Warning or Suspension. You are held to Warning and Suspension even if the letter was not received.

The Financial Aid Office will notify you if you are approaching Maximum Time Frame (MTF). Generally this occurs at 110% of MTF, i.e. 100 credits, if in a 90 credit program. Final credits may be restricted and/or limited. If it is determined that you cannot complete your program within the MTF, you become ineligible for financial aid. You may also request the Financial Aid Office review your file for MTF at any time. You will be notified by letter and are held to MTF even if letter was not received.

You may receive federal funding for two degrees or two certificates or a combination of one each at Lower Columbia College as long as you meet eligibility and Satisfactory Academic Progress (SAP). You may only attempt one degree at a time.

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