Forms Administration Home

UPDATED on July 25, 2018

Summary: Forms are a linked component of Lower Columbia College's websites. Forms are linked to from many pages across LCC's public and internal websites, in pdf, Word, excel, web based and other formats.

This page contains information on how employees create form documents in the LCC Forms Administration tool, and how they link to those forms on LCC Website page(s).

Additional information about linking to forms in pdf, Word, Excel or other formats is available on the Links to Documents Help page

Forms Creation:

New Forms - Lower Columbia College Forms Application (Online Forms Manager)

In 2017 the Lower Columbia College Forms Application (also referred to as 'Online Forms Manager' was launched to address the need for accessibility, mobile responsiveness, consistent branding, and a secure method for storing the data collected in form documents.

Scroll below for instructions on how to link to your form document, and/or replace an existing old form, on LCC Website page(s).

About Old Forms

Form documents created prior to Lower Columbia College's implementation of the forms application were creating using Microsoft Word, Excel or other document editing software. Often these forms were saved in a Portable Document Formula (PDF) format and linked on LCC Website page(s).

Form documents are stored in website servers managed by the IT Department, and/or uploaded into the OU Campus system. Form documents uploaded into the OU Campus system may be referred to as 'binary documents', or 'binaries'.

How to Link to a Form Created in the Forms Application

A. New form - not linked on any LCC Website page(s)

Obtain Form Link:

  1. Access form document in forms application.
  2. Select 'Publish and Share'.
  3. Select 'Share Form Link'.
  4. Access 'Link to your Form', or 'Friendly Link to Your Form' and copy the link (URL) of your new form.
      • Note: Friendly Link to your Form' will change if you edit your form name.

Create Link to Form on LCC Website page:

  1. Follow instructions at Document Links.
      • Refer to section on 'Links to Document Stored Outside OU Campus/Link to your Document'.

B. New form - replace link on LCC Website page(s)

Locate link to old form on LCC Website page(s):

  • Option 1: Use the website search tool to search for the form name. Take note of all pages that contain a link to the form.
  • Option 2: Ask your *web coordinator to execute a 'Find' function in OU Campus. You will need to provide the form name, and/or the link (URL) that routes to the form.
*Web Coordinator listed in Contact File at bottom of this web page.

Replace link to old form, with link to new form, on LCC Website page(s):

  1. Access web page(s) that contain link to old form.
  2. Replace old link with new link (URL).
      • See step 4 under 'Obtain Form Link' (above) in which you copied the link (URL) of your new form.
      • If needed, follow instructions at Links and Mailtos.

Delete instances of old form on website server, and/or uploaded into the OU Campus system:

  • Access desktop shortcut server storage location, navigate to file, *delete file, or
  • Access _assets/documents folder in OU Campus where document was uploaded, delete file.

*If file needs to be retained for records retention or other reasons, please store it in a separate storage location. Website servers and OU Campus are only appropriate for storing documents linked to from LCC Website page(s).