Policy 2.11 - Trustee Reimbursement

Reimbursement for Members Serving in a Rule-Making Capacity

Trustees appointed to public colleges are not paid for their service on an hourly basis. Instead, the Board of Trustees will comply with the Office of Financial Management (OFM) State 

Administrative and Accounting Manual (SAAM) Subsection 10.70.30.b as follows:

1. Trustees who are not in travel status (for example, regular and special noticed Board of Trustee meetings) according to the provisions of SAAM Chapter 10 will be reimbursed according to Option 1 of SAAM 10.70.30.b. 
1. For purposes of determining what constitutes a “day or portion thereof spent to conduct board… business”, the Board of Trustees will include all days on which an officially noticed meeting of the Board of Trustees occurs and will be considered an 8-hour day for tax purposes.
2. For allowable meal and lodging expenses in non-high cost areas of the Continental USA, reimburse at the daily, non-high cost per diem rate for each day spent to conduct board business.
3. This is considered taxable income. 

1. Trustees who are in travel status (for example, travel to conferences/meetings to support college business) according to the provisions of SAAM Chapter 10 will be reimbursed according to Option 2 of SAAM 10.70.30.b. 
1. Members are reimbursed allowable meal and lodging expenses at the same rates as regular state officials and employees, unless otherwise provided in statute.
2. Reimbursement requires prior written approval from the president or designee.
3. Members should submit claims for reimbursement on a Travel Expense Voucher designed for members of boards and commissions (form A20-2A) after the travel has occurred.

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Historic Review:

• Reviewed by the Executive Leadership Team: October 9, 2024
• Reviewed by the Board of Trustees: October 16, 2024
• Approved: October 16, 2024

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Resources, References, Procedures, or information relating to this policy