Students may add classes online using ctcLink through the third day of instruction.
After the third day of instruction, the instructor’s written permission is required. Restrictions may apply; be sure
to check with the instructor.
Students may withdraw from a class and not receive a W grade if the withdrawal is
submitted by the end of the 10th instructional day of the quarter for fall, winter,
and spring quarter courses. For courses shorter than 10 weeks, including summer quarter
courses, the last day to withdraw without a W is 20% of the length of the course.
Students may withdraw from some or all of their classes through Friday of the eighth
week of instruction in fall, winter, and spring quarters. For courses shorter than
10 weeks, including summer quarter courses, the last day to withdraw is 80% of the
length of the course. Students can officially withdraw by dropping a class in ctcLink
or notifying the Registration Office in writing by 11:59pm on the last day to withdraw.
If a student stops attending a class without officially withdrawing, they will remain
on the roster and receive a grade accordingly.
Students should attend scheduled class sessions. Non-attending students should contact
their instructor in person, by phone, or by email and notify them of their intention
to remain enrolled or they will be administratively withdrawn by the instructor during
the first five instructional days of the quarter. An instructor will initiate a withdrawal
for a non-attending student at any point during the first five instructional days
of the quarter if the student does not attend class and fails to contact the instructor
to indicate their intention to remain enrolled.
Although you never enroll in a class with the plan to withdraw, there are times when
it is necessary and in your best interest. There are many reasons you may consider dropping a class, including unexpected life circumstances, material that is too difficult or time consuming given
your current academic load, or accidentally enrolling in a course that isn’t a good
fit for your academic interests and goals. Before deciding to withdraw, it is important
to consider all of your options by discussing them with faculty and staff, considering
the timing, and knowing the impacts.
If you are considering dropping a class, ask for guidance from the staff and faculty
who are here to help you:
Earning a W grade can have consequences.
You can withdraw from a class in ctcLink. From your Student Homepage, select Manage
Classes, click on Drop Classes, and select the term on the right. From there, you
can select the class by clicking on the checkbox on the left next to the class and
select the Next button in the upper-right corner. On the next screen, click on the
Drop Classes button and confirm the drop by clicking the Yes button on the separate
pop-up dialog box. From there, you should receive a confirmation. If you can, take
a screenshot of that confirmation and save it.
After you withdraw, there’s one more critical step: double check to make sure you
withdrew successfully. Unfortunately, it is not uncommon for a student to think they
withdrew, only to find out that, for whatever reason, they did not and received an
F in the class. After withdrawing, go back to your class schedule in ctcLink and verify
the course now says “dropped” or “withdrawn.”
For a 100% refund of tuition for a class that runs for the entire term, students must
withdraw prior to the sixth instructional day of the quarter; for a 50% refund, students
must withdraw within the first 20 calendar days of the quarter. Refunds are prorated
for classes with non-standard start or end dates. Short classes will be refunded based
on the percentage of the class completed. Contact the Registration Office for exact
refund deadlines for classes that do not follow the standard academic calendar.
The tuition refund policy of Lower Columbia College is governed by Washington state
law (RCW 28B.15.605, RCW 28B.10.270). A request for a refund after the official deadline
may be approved in cases of documented medical injury or illness, death in the immediate
family, military service, significant personal hardship, or college error resulting
in forfeiture of tuition and fees. To request a refund, contact the Registration Office.
All requests must include a written student statement and verifiable documentation
of the unanticipated event, emergency, or circumstances outside the student’s control
that justify refunding tuition and fees after the refund deadline.
Refunds for federal financial aid recipients are calculated according to federal regulations.
Any student receiving financial aid is advised to contact the Financial Aid Office
prior to withdrawing from a class as there may be a negative impact on a student's
ability to receive financial aid in the future, and the student may be required to
repay financial aid funds already received.
Students should review the Financial Aid Handbook or consult the Financial Aid Office for more information about the impact of dropping
Refer to the academic calendar for exact dates and deadlines related to withdrawals and refunds.
Students may request the amendment of their education records if they believe the
records are inaccurate, misleading, or otherwise in violation of their privacy rights
under FERPA. A student who wishes to ask the College to amend a record should first
submit a written request to the Registration Office. The request must clearly identify
the part of the record the student wants changed and include a detailed explanation
of the error or misleading information as well as documentation or evidence to support
The Registration Office will investigate the claim and provide a written response
within 30 days of receipt of the request. If the investigation confirms that an error
or misleading information exists in the education record, it will be corrected.
If the College decides not to amend the record as requested, the Registration Office
will notify the student in writing of the decision and of the student’s right to a
hearing, including instructions on requesting a hearing. The student may request a
hearing by submitting a written request to the Vice President of Student Services
within 30 days of the denial notification date.
The Vice President of Student Services will schedule a hearing within 45 days of receipt
of a valid request for a hearing regarding a denied request to amend a student’s records.
The student will be notified in writing of the day, time, and place of the hearing,
at least 15 days before the hearing. The hearing will be conducted by the Vice President
of Student Services and will include the registrar and one or more representatives
from the College department(s) relevant to the request, if any. If the Vice President
of Student Services has a direct interest in the outcome of the hearing, the Vice
President of Instruction will designate an impartial representative to conduct the
During the hearing, the student will have a full and fair opportunity to present evidence
relevant to the original request. The student may, at their own expense, be assisted
or represented by one or more individuals of their choice, including an attorney.
Within 15 days of the hearing, the Vice President of Student Services will notify
the student in writing of the decision. The decision will be based solely on the evidence
presented at the hearing, and will include a summary of the evidence and the reason
for the decision.
If, as a result of the hearing, the College decides that the information in the education
record is not inaccurate, misleading, or otherwise in violation of the privacy rights
of the student, the student will be notified in writing of their right to place a
statement in their record commenting on the contested information, or stating why
the student disagrees with the decision of the College, or both. If the student chooses
to submit such a statement, the College shall maintain the statement with the contested
part of the record for as long as the record is maintained, and shall disclose the
statement whenever it discloses the portion of the record to which the statement relates.