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Other Student Related Policies

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Other Student Related Policies


Campus Smoke and Tobacco Free (LCC Administrative Policy 635)

Lower Columbia College prohibits smoking or other tobacco use, distribution or sale of tobacco, including any smoking device, or carrying of any lighted smoking instrument within the perimeter of college campus. This includes all college sidewalks, parking lots, landscaped areas, sports fields and college buildings. Use of tobacco is also prohibited at events on college premises, or in college-owned, rented or leased vehicles.

For the purpose of this policy, "tobacco" is defined to include any lighted or unlighted cigarette, electronic cigarette, cigar, pipe, clove cigarette, and any other smoking product; and smokeless or spit tobacco, also known as dip, chew or snuff, in any form.

Smoking materials must be extinguished and properly disposed of prior to entering college property or exiting a vehicle. Improper disposal includes but is not limited to: spitting smokeless tobacco product, littering (e.g., discarding cigarette butts, throwing cigarette butts out of windows, leaving spit container).

All college employees, students and visitors are required to comply with this policy, which shall remain in force at all times.


Children on Campus (LCC Administrative Policy 645)

In order to provide an effective educational environment for adults and to ensure the safety of children on campus, Lower Columbia College has adopted the following policy concerning the presence of children on campus.

Persons who do not meet the criteria for adults under the law (adults are defined as over the age of 18 years or an emancipated minor) are restricted from campus or any facility used by the college unless they are:

  1. enrolled in a college class,
  2. studying for a college class,
  3. participating in a college event designated to include children, or
  4. accompanying an adult student or College employee engaged in College business, such as registering for classes, paying tuition, attending class with the instructor's permission, or meeting with College personnel.

However, the following restrictions apply:

  1. Children must be under the orderly and effective control of a parent or legal guardian at all times and must not disrupt students, staff, or class activities. Children without supervision may disrupt the educational process and possibly create a safety hazard for themselves or for others on the college campus.
  2. Children are prohibited from hazardous areas or other areas with significant risk of injury including, but not limited to, the chemistry labs, machine shops, weight room, and ceramics lab.
  3. Children are prohibited in areas where they might present a threat to equipment or materials.

Alcohol & Drug Free Workplace (LCC Administrative Policy 240)

Lower Columbia College intends to provide an alcohol and drug-free work environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform their assigned duties safely and efficiently in the interests of their fellow employees, students and themselves, and shall refrain from reporting to work under the influence of a controlled substance. The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance in all facilities, grounds, events or activities directly or indirectly under the control of Lower Columbia College, or while conducting college business, shall not be tolerated and, pursuant to this policy, shall be prohibited. Lower Columbia College will comply with the Federal Drug-Free Workplace Act, Drug-Free Schools and Communities Act , U.S. Department of Transportation regulations implementing the Federal Omnibus Transportation Employee Testing Act of 1991, along with other applicable federal, state and local laws and regulations, including but not limited to the enforcement of state underage drinking laws. Marijuana use is illegal under federal law and permitting its use at Lower Columbia College would violate the Drug-Free Schools and Communities Act. If LCC fails to comply with that act, it could become ineligible for federal funding and financial aid programs for its students. Employees or students engaging in prohibited activities shall be subject to disciplinary action, pursuant to applicable rules, regulations and employment contracts, which may result in suspension or termination.

Employees

Violation of this policy by employees may result in disciplinary action being taken in accordance with the rules, regulations, employment contracts, bargaining unit agreements, tenure laws or other policies of the institution. Violation may be reason for discipline, up to and including termination of employment, or participation in evaluation and/or satisfactory participation in an approved drug abuse assistance or rehabilitation program. Lower Columbia College recognizes drug use and/or dependency to be a health, safety and security problem. Employees needing assistance with problems related to drug or alcohol abuse are encouraged to use the Employee Assistance Program and/or employee medical insurance plans as appropriate. Employees shall be encouraged to voluntarily seek expert assistance for alcoholism, drug dependency, or any other job-impairing personal problem. Employees whose job performance or work-related behavior is adversely affected by alcoholism or drug dependency will be encouraged to seek appropriate assistance and support from Human Resources. Any employee suffering from either condition will be given the same consideration that is extended to employees having any other illness, including the use of sick time to pursue a professionally prescribed program of treatment.

Employees must, as a condition of working on any Lower Columbia College contract or grant, abide by the terms of this statement, and notify the employee's supervisor no later than five days after any conviction for a criminal drug statute violation that occurred in the workplace or while conducting college business. Lower Columbia College must report the conviction to the appropriate federal grant/contracting agency with ten days after having received notice.

While use of medically prescribed medications or over the counter medications is not (per se) a violation of this policy, attempting to work while taking medications or drugs, which could interfere with the safe and effective performance of duties or operation of College equipment, may result in discipline, up to and including termination. In the event there is a question regarding an employee's ability to safely and effectively perform assigned duties while using such medications or drugs, clearance from a qualified medical practitioner may be required. If the use of the medications impairs the ability of the employee to perform the essential functions of the job effectively and in a safe manner, other options must be considered through Human Resources.

LCC reserves the right to permit the service of alcoholic beverages on the campus, though it may not be served at an employee or student event during regular work hours of 8:00 a.m. to 4:30 p.m. Monday - Friday. Employees scheduled to work at an event where alcohol is served shall not consume alcohol. Administrative/exempt and faculty, who are salaried employees, are presumed not to be working if the event occurs outside of regular work hours.

Students

If a student violates this code, he or she is subject to discipline pursuant to the Code of Student Conduct.

Criminal Sanctions

Violations of this policy may also violate local, state and federal criminal law, and will be referred to the appropriate law enforcement agency for investigation which may result in separate penalties, such as monetary fines or imprisonment. Individuals concerned about specific circumstances should seek the advice of their personal attorney.

Reporting

If an individual observes or believes an employee, contractor, student, visitor or volunteer may be under the influence or in violation of this policy, please report so immediately.

  • For employee-related concerns, contact a supervisor immediately. The supervisor should contact Human Resources.
  • For student-related concerns, contact Student Conduct Officer/Safety & Security.
  • For all other individuals, contact Safety & Security.

All LCC managers and supervisors shall be responsible for reasonable enforcement of this policy and immediately notify Human Resources when they have a reasonable suspicion that an employee is under the influence of a controlled substance while on the job or standby duty. The manager/supervisor shall not direct the employee to go home or otherwise provide transportation from the worksite prior to a Human Resources response. Managers and supervisors will be trained on detecting the signs/symptoms of being affected by controlled substances/alcohol.


Pets on Campus (LCC Administrative Policy 650)

To provide an effective learning environment, a safe and healthy campus, and to prevent damage to buildings and grounds, Lower Columbia College does not allow pets in college buildings unless for an approved instructional purpose. A pet is an animal kept for ordinary use and companionship and does not include a Service Animal or an approved Emotional Support Animal (See Policy 655). Lower Columbia College allows pets on college grounds for brief and infrequent duration, so long as any pet on college grounds is properly attended, leashed, and restrained. The handler is responsible for ensuring clean-up of all animal waste in a safe and sanitary manner.


Photo & Video (LCC Administrative Policy 805, Procedure 805.1A)

Lower Columbia College takes photographs and videos on campus throughout the year. These images often include students, employees and guests in classrooms, computer labs, athletic events, and other campus activities. Lower Columbia College reserves the right to use these photographs and videos as part of its publicity and marketing efforts. Those who attend, visit or work at Lower Columbia College do so with the understanding that these photographs and videos might include them and might be used in college publications, newspapers, and other media for publicity purposes.


Student Absence for Reasons of Faith or Conscience (LCC Administrative Policy 480)

Lower Columbia College will grant reasonable accommodations so that grades are not impacted for students who are absent for reasons of faith or conscience or for organized activities conducted under the auspices of a religious denomination, church, or religious organization. Such absences must be requested in writing within the first two weeks of the course and may not incur additional fees for students. Faculty must include the approved language referenced in this policy in their syllabi. This policy and the associated procedure will be posted on the college website. Students who have concerns about approval or a grade impact may utilize the student grievance procedure for concerns not directly related to grades, or to the grade appeal process in cases impacting a final grade.

Each holiday taken under this policy must be taken as a whole day, i.e. the day may not be divided into hours and taken piecemeal.

Lower Columbia College recognizes the following State legal holidays:

  • New Year's Day (January 1st)
  • Martin Luther King, Jr. Day (third Monday of January)
  • President's Day (third Monday of February)
  • Memorial Day (last Monday of May)
  • Independence Day (July 4th)
  • Labor Day (first Monday in September)
  • Veterans' Day (November 11th)
  • Thanksgiving Day (fourth Thursday in November)
  • Day after Thanksgiving Day (Friday immediately following the fourth Thursday in November)
  • Christmas Day (December 25th)

Whenever a holiday falls on Sunday, the following Monday shall be considered a legal holiday. When a holiday falls on Saturday, the preceding Friday shall be considered a legal holiday.


Student Email as Official Communication (Administrative Policy 490)

An official Lower Columbia College email address is required for all students and is generated upon receipt and processing of their applications. The College has the right to send official communications to these email addresses. The College will use this address for official communications with all students.

The College expects that every student will receive email at his or her College email address and will read email on a frequent and consistent basis. A student's failure to receive and read College communications in a timely manner does not absolve that student from knowing and complying with the content of such communication.

All use of email will be consistent with other Lower Columbia College policies including the Student Acceptable Computer Use Policy (refer to the online policies and procedures manual).

490.A Access to Student Email

Students who are not in possession of a personal computer and/or other mobile device with Internet access can use computers available in the open computer labs at the College.

490.B Re-directing/Forwarding of Email

Students may elect to redirect (auto-forward) email sent to their College email address. Students who redirect email from their official College email address to another address do so at their own risk. The College is not responsible for the handling of an email by outside service providers. If an email is lost because of forwarding, it does not absolve the student of the responsibilities associated with the communications sent to their official College email address.


Vaccinations

Lower Columbia College does not require vaccinations for general admission. Vaccinations and tuberculosis testing are required for students participating in the Nursing,  Medical Assisting, and Early Childhood programs.  Please see the Nursing Handbook and/or the Medical Assisting Handbook for more information, or contact your advisor. Please see below for more important information.

Nursing Handbook: lowercolumbia.edu/nursing/handbook
Medical Assisting Handbook: lowercolumbia.edu/medical-assisting/handbook


Weapons (WAC 132M-125-035[8])

Possession or use of firearms, explosives, dangerous chemicals or other dangerous weapons which can be used to inflict bodily harm or to damage real or personal property is prohibited on the college campus, at any other facilities leased or operated by the college, or at any activity under the administration or sponsorship of the college. Exceptions to this policy are permitted when the weapon is used in conjunction with an approved college instructional program, is carried by duly constituted law enforcement officer.


Workplace Violence (Administrative Policy 246)

Lower Columbia College is committed to maintaining a work environment that is as free as possible from acts or threats of violence or intimidation. The safety and security of Lower Columbia College students, faculty, staff and visitors are of vital importance.

Violent or threatening behavior directed at students, faculty, staff, visitors, oneself, or property will not be tolerated by Lower Columbia College (LCC). This applies to any acts of violence or threats made on LCC property, at events, or under other circumstances that may negatively affect the College's ability to conduct business.

Employees and visitors may not possess, carry, or store firearms or other weapons on College property or in privately-owned vehicle parked on College property unless such items are pre-approved for a class or class-related activity. These items are also prohibited at College events and functions that take place off campus.

Violation of this policy by any employee will result in disciplinary action that may result in termination of employment and/or criminal prosecution. Violations by students will result in discipline through the Student Conduct Code and/or criminal prosecution. Violations by groups or individuals who are neither employees nor students will result in restriction from College property and/or criminal prosecution.

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