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Adding and Withdrawing from Classes

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Adding and Withdrawing from Classes


Adding a Class

Students may add classes online using ctcLink through the third day of instruction. From the fourth through the 10th day of instruction, the instructor’s written permission is required. Restrictions may apply; be sure to check with the instructor. 


Withdrawing from a Class

Students may withdraw from a class and not receive a W grade if the withdrawal is submitted by the end of the 10th instructional day of the quarter for fall, winter, and spring quarter courses. For courses shorter than 10 weeks, including summer quarter courses, the last day to withdraw without a W is 20% of the length of the course. The last day to withdraw from a class is the last day of the eighth week of instruction.  Withdrawal from a course must be submitted by 11:59pm on the last day to withdraw.


Instructor-Initiated Withdrawal

Students should attend scheduled class sessions. Non-attending students should contact their instructor in person, by phone, or by email and notify them of their intention to remain enrolled or they will be administratively withdrawn by the instructor during the first five instructional days of the quarter. An instructor will initiate a withdrawal for a non-attending student at any point during the first five instructional days of the quarter if the student does not attend class and fails to contact the instructor to indicate their intention to remain enrolled. 


Types of Withdrawals

  • Administrative withdrawal: initiated by the Vice President of Student Services, or designee, for disciplinary actions and health or safety issues. If approved, a W grade will be recorded for the course.
  • Emergency Medical Withdrawal: students requesting an emergency withdrawal and/or reinstatement for health or medical reasons must provide appropriate medical documentation from a physician, licensed mental health provider, or other qualified healthcare provider. Contact Jennifer Houge at jhouge@lowercolumbia.edu or (360) 442-2343 for instructions on requesting a medical withdrawal. 

Who to Consult Before Dropping a Class or Classes

Although you never enroll in a class with the plan to withdraw, there are times when it is necessary and in your best interest. There are many reasons you may consider dropping a class, including unexpected life circumstances, material that is too difficult or time consuming given your current academic load, or accidentally enrolling in a course that isn’t a good fit for your academic interests and goals. Before deciding to withdraw, it is important to consider all of your options by discussing them with faculty and staff, considering the timing, and knowing the impacts. 

If you are considering dropping a class, ask for guidance from the staff and faculty who are here to help you:

  • Course Instructor: as you consider withdrawing, the first person you should contact is your instructor. No one knows the material and future challenges coming in the course better than your instructor. Also, it is likely that everyone else you consult will recommend you talk with your instructor. 
  • Advisor: if you and your instructor agree withdrawing may be a viable option, still check in with your advisor. Advisors usually know when that course will be offered next and what the implications for withdrawing will be. They can also discuss alternatives to withdrawing, including, but not limited to: 
    • Time Management: occasionally, it may just be a matter of building a plan to better manage your time. Often, people budget their money but neglect to do the same with time. Like money, you have a limited amount of time. If you are trying to balance academics with other commitments, it’s very difficult to do so without planning ahead and setting aside time for specific activities.
    • Tutoring: LCC offers tutoring in a variety of subjects for free. If the course material is challenging, your chances of success will significantly improve if you commit some time for tutoring. Often, you will actually save time in the long run as your studies will be more directed and focused. 
    • Instructor Office Hours: Every instructor has office hours. You can find these in the course syllabus as well as in LCC’s directory. Take advantage of the opportunity to get some one-on-one time to ask questions and get feedback on your work.
  • Supplemental Advisor: Many students have a supplemental advisor, such as a TRiO, International, athletic, or Workforce advisor. They will serve as another valuable resource. In addition to assisting you with the same things as an advisor, they can also inform you of any consequences your withdrawal may have on your eligibility to participate in the programs they represent. 
  • Financial Aid/Funding Source: Depending on when you withdraw from a course, you may need to repay the money you received. For the most current information, go to the Financial Aid Handbook located at lowercolumbia.edu/financial-aid/forms or consult the Financial Aid Office. It is also crucial to consult with any other funding sources you may have. This may include, but is not limited to, a scholarship, state program, or family member. 

What Impacts Will a W Have on my Transcript?

Earning a W grade can have consequences.

  • Transfer opportunities: one or two W grades generally are not a cause for concern when universities are reviewing transcripts as part of the admissions process. To make sure, you can always contact the admissions department of the university you want to attend if you have questions about how your LCC grades could impact your future application.
  • Prerequisites and Selective Admission Programs: Students applying to certain health science or other selective admission programs should research repeat limits on prerequisites. Although LCC’s nursing program does not as of 2020, many nursing programs only allow students to repeat a prerequisite course, such as Anatomy and Physiology, once within a certain period of time. 
  • Grade Point Average (GPA): a W grade does not impact your GPA. A low grade will. However, opting to stay in the course and receive a low grade does not always  have a permanent impact on your cumulative GPA. Repeating a course will eliminate the original grade’s impact on your cumulative GPA. Also, consider your other classes and the time that can be spent on them if you choose to withdraw from another class.

How to Withdraw from a Class using ctcLink

You can withdraw from a course in ctcLink.  From your Student Homepage, select Manage Classes, click on Drop Classes, and select the term on your right. From there, you can select the class by clicking on the checkbox on the left next to the class and select the Next button in the upper-right corner. In the next screen, click on the Drop Classes button and confirm the drop by clicking the Yes button on the separate pop-up dialog box. From there, you should receive a confirmation. If you can, take a screenshot of that confirmation and save it. 


Verification of your Withdrawal

After you withdraw, there’s one more critical step: double check to make sure you withdrew successfully. Unfortunately, it is not uncommon for a student to think they withdrew, only to find out that, for whatever reason, they did not and received an F in the class. After withdrawing, go back to your class schedule in ctcLink and verify the course now says “dropped” or “withdrawn.”


Refunds

For a 100% refund of tuition, students must withdraw prior to the sixth instructional day of the quarter; for a 50% refund, students must withdraw within the first 20 calendar days of the quarter. 

Refunds for federal financial aid recipients are calculated according to federal regulations. Any student receiving financial aid is advised to contact the Financial Aid Office prior to withdrawing from a class as there may be a negative impact on a student's ability to receive financial aid in the future, and the student may be required to repay financial aid funds already received. 

Students should review the Financial Aid Handbook located at lowercolumbia.edu/financial-aid/forms or consult the Financial Aid Office for more information about the impact of dropping a class.

Refer to the academic calendar at lowercolumbia.edu/calendar/academic for exact dates and deadlines related to withdrawals and refunds.

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