- Created 06/13
- Reviewed 08/26
| Form Name | HOFL ECEAP | Form Number | Send Form to Whom | Special Instructions | Where to put in Child's Site File |
Where to enter into on CP.net (EHS/HS) or ELMS (ECEAP) |
|---|---|---|---|---|---|---|
| Change of Status | Y |
(Printed on green paper) |
Copy to Carol Robbins | Original in site file; make photocopy and send to Carol Robbins for databasing; when you receive the copy back with date and initials of the person who databased it, transfer that date and initials to the original that is located in the site file; shred the copy only. |
|
|
| Change of Classroom | Y | MSYS 7p - link coming soon | Skye Strayer | Original to office, copy for site file | Admin Section |
|
| ASQ-3, ASQ-SE 2, and Rescreens | Y | N/A | N/A |
Scan ASQ-3, ASQ-SE2, and scoresheet to Ryleigh and Kelly to upload into cpnet.
|
N/A | ONLY ELMS: Child Development |
| Developmental/Health Screening Summary | Y | EDUC 4g | Laurie Severson |
Scan to Kelly to upload to cpnet; give copy to parent
|
Education Section |
|
| Health History | Y |
(Printed on blue paper) |
N/A |
Original in site file; scan to self and email to Kelly Norton
(knorton@lowercolumbia.edu) for uploading attachment into the Health section of database. Write the date it was uploaded on the original for the database date.
|
Health Section |
|
| Home Language Survey | Y | N/A | Share form with Teacher |
Teacher to input information
into SMART Teach.
|
Education Section | N/A |
| School Readiness In-Kind | N | FISC 1e - link coming soon | Area Manager with EOM |
Attached to EOM (Teacher) Area Manager send signed originals to Gwyn Wilson. |
N/A |
|
| Parent Volunteer / Site Volunteer In-Kind Form | N | FISC 1i1 - link coming soon | Area Manager with EOM |
Attached to EOM (Teacher) Area Manager send signed originals to Gwyn Wilson.
|
N/A |
|
| Meal Count (CR Attendance) | Y | Cplus Report 2315 | Carol Robbins |
Double check for accuracy and completeness; make
photocopy, send the original
to Carol and keep a copy in an
attendance file in front of the
child files. Copy given to Area Manager.
|
Attendance folder in front of site files. |
Make individual note of each child's absence attendance in Childplus. |
|
Parent Agreement |
Y | Original to site file |
Copy to Health Coordinator if
parent initialed NO to number
1, and place a copy for each
child in Emergency Response
Notebook.
|
|
|
|
| Parent Survey | Y | N/A | N/A |
Completed at parent/teacher
conferences. Any paper copies tp FSPES to be entered by given date.
|
N/A | N/A |
| Parent Survey – ECEAP | Y | N/A | N/A |
Completed at parent/teacher
conferences via an online
survey system.
|
N/A | N/A |
| Program Parent Sign-In | Y | FS/PE 14d |
|
Original to Gwyn Wilson. Place
a copy in your center
notebook for reference in your EOM reporting.
|
Center Notebook | N/A |
| PIR End of Enrollment Questionnaire | Y | MSYS 7r - link coming soon | Carol Robbins |
Completed at Spring
parent/teacher conferences
OR when a child withdraws
from the program.
|
N/A | N/A |
| Records Request | Y |
|
Carol Robbins |
Send the original to Carol
Robbins to request records
and for data entry; when you
receive the original back with
date and initials of person who requested the records, shred the COPY ONLY.
|
Appropriate related section (most likely Health) |
|
| Release of Information (ROI) | Y | ERSEA 1d OR ERSEA 1f | Original to Carol Robbins |
Original will be returned to
you after it is scanned and
documented into the health
module of ChildPlus. It will
also have the initials of the
person who databased it along with the date it was scanned into ChildPlus in the lower right-hand corner. To view the ROI in ChildPlus, in any tab click on attachments on the top portion of the screen and click view
all
|
Admin Section |
|
| Transportation Request | N | TRAN 5d - link coming soon | Transportation Liason for your building |
Original to Transportation
Liaison; copy for site file.
|
SS/MH Section |
|
| USDA (Child & Adult Care Food Program – CACFP) | N | N/A | Carol Robbins | Put LOC ID on front of form. |
It will not be sent back to you; note in
case management and on home visit log form that it was completed
|
|
|
Withdraw/Transfer Checklist Includes: End of Enrollment PIR, Questionnaire and possible COS form |
Y | Skye Strayer | Attach to front of file with attachments when withdrawing student. | Admin Section |
|