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Disability Support Services: Documentation Guidelines

Disability Support Services (DSS) provides academic accommodations to otherwise qualified individuals with disabilities, who without these accommodations would not be provided equal access, unless these would alter the fundamental requirements of the course or program.

In order to fully evaluate requests for academic accommodations, the DSS Office in most cases, needs documentation of your disability. These guidelines will help you and your professional understand what is needed. Incomplete documentation may delay the beginning of service or could cause conditional services to stop.

It is the student’s responsibility to provide needed documentation:

  • The documentation must be based upon an evaluation. Because impairments may change over time, the documentation you provide should be the most current available.
  • Documentation submitted must be from a qualified diagnostician. This should be a person who has expertise in their field, with an advanced degree, who is fully trained in making differential diagnosis.
Disability: Diagnostician(s):
ADD, ADHD Psychologist, Psychiatrist, Physician
Emotional Disability Psychologist, Psychiatrist
Visual Impairment Ophthalmologist
Hearing Impairment Certified Otologist, Audiologist
Learning Disability Psychologist, Neuropsychologist, School Psychologist
Physical Disability Physician, Nurse Practitioner
  • The documentation must state a specific diagnosis that conforms to standard criteria as published in applicable diagnostic manuals such as DSM-IV.
  • The evaluation must use procedures that conform to prevailing practice and use commonly accepted methods. The documentation can explain how the professional arrived at his or her conclusions.
  • The documentation must be typed on letterhead stationery and be signed and dated by the qualified professional. Diagnostic reports must have names, titles and professional credentials of the evaluators as well as the date of testing. Documentation is subject to verification of authenticity.
  • Documentation should show current impact of the disability. The documentation should supply evidence that the symptoms currently cause impairment that substantially limits a major life activity.
  • The documentation can provide a rationale for any recommended accommodations. The documentation could indicate your specific functional impairments and how these impairments are linked to specific tasks you are required to do as a student in your program.
  • The College retains the professional and legal right to determine the reasonableness of any recommended accommodation.

Contact Disability Support Services

Located in the Admissions Center, Room 143. Make an appointment by calling the Entry Center at 360.442.2311. Walk-ins welcome during regular business hours.

Main Office

   360.442.2340
TTY/Video Relay Service: 7-1-1 or 800.833.6388

  Shannon Vantrease, Coordinator

  360.442.2340
  svantrease@lowercolumbia.edu

  Mary Kate Morgan, Director

  360.442.2341
  mmorgan@lowercolumbia.edu

Current Section 504 / ADA Coordinator

  Kendra Sprague, Vice President of Foundation, HR & Legal Affairs

  360.442.2121
  ksprague@lowercolumbia.edu

Copyright 2017 Lower Columbia College | All Rights Reserved.