Policy 102 - Administrative Policy Process

Administrative Policies shall undergo formal review at intervals not to exceed three (3) years. The development and submission of new policies may occur at any time. Any employee of the institution may initiate requests for policy development, review, or revision.

1. Review Process

1. The Executive Leadership Team (ELT) shall maintain a three-year review schedule for Administrative Policies.
2. The Vice President or Department Head with primary responsibility for the policy shall conduct the initial review, if applicable, in consultation with the requesting party.
3. If no revisions are deemed necessary by the ELT for policies up for review, the review date shall be updated and recorded.
4. If the ELT requires revisions, the policy shall advance to the Revision and Approval Process.
5. Housekeeping revisions not related to the substance or intent of the policy (including but not limited to updating job titles, correcting spelling or grammatical errors, or aligning with minor changes to laws or regulations) will be made without advancement to the Revision and Approval Process.

2. Revision and Approval Process

1. The Vice President or Department Head with primary responsibility for the policy shall prepare the proposed policy or policy revisions, if applicable, in consultation with the requesting party.
2. The ELT shall review proposed new policies or policy revisions and, upon reaching consensus, grant preliminary approval.
3. Following preliminary approval, the proposed new policy or policy revisions shall be submitted for review to the following bodies (the order may vary): Governance Council and the Union Management Communications Committee (UMCC).
4. The proposed new policy or policy revisions shall be distributed to all employees for comment via email. The standard comment period shall be two (2) weeks, or ten (10) business days.
5. Upon conclusion of the comment period, the ELT shall review all feedback in consultation with union leadership, incorporate revisions as warranted, and issue final approval of the policy. 
6. The President’s Office shall maintain archived policies for the appropriate retention period.

Historical Information

• Approved by ELT: December 3, 2025
• Reviewed by Governance Council: October 7, 2025
• Reviewed by UMCC: September 16, 2025
• Reviewed by ELT: August 20, 2025

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