1a. Family Partnership Activities Outline–Head Start

• Created 06/06
• Reviewed 07/23

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***Staff to bring Community Resource Directory to home visit***

Welcome Home Visit

Benchmark: Before orientation

Length: 60-90 minutes

Activities:

• Lead Teacher welcomes parents to Head Start.
• School Readiness Parent/Child activity.
• Inform about upcoming events (open house, orientation & slow start)
• Explain the role of the Family Advocate in the family engagement process.
• Follow-up on Health History information
• If a returning family, review previously set School Readiness goals for children.
• Review physical status, dental status, nutrition status and specialist status and any need for follow up and check-ups that are coming in the next year.
• Ensure all releases are up to date.
• Start engaging the family in the school readiness portion of the Family Picture/Family Culture. 
• Assess School Transportation needs.
• Make referrals as needed.
• If a returning family, review and update previously set Family Partnership goals.

Forms:

• Update Family Contact Information (cp.net 1520) on Change of Status form (green)
• Parent Agreement Contract
• Family Picture/Family Culture
• Releases UTD (school district, doctor, dentist, specialist)
• USDA food program enrollment
• Family Interest Survey
• Health History (returning children only)

Handouts:

• Folder Containing:
  • School Readiness Home Learning/In-kind
  • School Readiness Program Goals
  • Nutrition Handouts
  • Ways to Say Goodbye
  • Copy of Parent Agreement Contract

Parent Orientation

Benchmark: In conjunction with slow start or within 2 weeks of enrollment

Length: 1 – 2 hours

Activities:

• Review Classroom sign in/out procedure and form.
• Orient parents to Head Start with an explanation of our philosophy, including all component areas and parent opportunities.
• Use parent handbook to cover required content pieces.
• Review importance of School Readiness at Home/In-kind.
• Provide tour of classroom and site.
• Give date for first parent meeting.
• Educate and recruit parents for Policy Council.

Forms:

• Orientation Checklist

First Parent Meeting

Benchmark: Two weeks prior to October Policy Council Meeting

Activities:

• Social Time/Ice Breaker
• Elect Classroom Representatives and Alternates for Policy Council
• Elect Parent Committee Officers.
• Ask for parent curriculum input.
• Review School Readiness at Home/In-kind.

Forms:

• Parent Committee Meeting Agenda (FS/PE 14j)
• Parent Committee Meeting Minutes (FS/PE 14l)

Handouts:

• Job description for classroom reps, classroom alternates, and committee officers.
• Class Representative and Committee Officer training dates

First Family Visit

Benchmark: October/November/December

Length: 1 – 2 Hours

Activities:

• Update Contact Information Form.
• Education Check-in: child goals, IEP status, School Readiness at Home/In-Kind.
• Follow-up on child’s attendance.
• Establish Family SMART Goal.
• Make referrals as needed. Follow-up on any previous referrals.
• Update Family Picture/Family Culture.
• Conduct first PFCE Assessment.
• Conduct PFCE Assessment.
• Encourage father involvement.
• Complete Family Interest Survey.
• Review physical status, dental status, nutrition status and specialist status and any need for follow up and check-ups that are coming in the next year.
• Follow-up on Health History information as needed.
• Follow-up on Nutrition Assessment/Handouts.
• Begin Home Safety Checklist and discuss fire escape plan.

Forms:

• Family Contact Form
• Updated Contact Information Form
• Updated Release of Information
• Change of Status
• Update the Family Assessment
• Family Partnership Agreement
• Family Picture/Family Culture (update existing)
• PFCE Assessment
• Parent Agreement Contract
• Home Safety Checklist
• Fire Escape Plan

Handouts:

• Relevant brochures/articles will be given at visit and documented within 10 working days.
• Fire Drill Sheet.
• 911 Safety Card.
• Copy of Home Safety Checklist.
• Copy of Family SMART Goal.

Second Family Visit

Benchmark: January/February/March

Length: 1 – 2 Hours

Activities:

• Update Family Contact Information (cp.net 1520) on Change of Status form (green).
• Education Check-in: child goals, IEP status, School Readiness at Home/In-Kind.
• Follow-up on child’s attendance
• Review and/or follow-up on Family Partnership Agreement
• Make referrals as needed. Follow-up on previous referrals.
• Update Family Picture/Family Culture.
• Final PFCE Assessment.
• Discuss parent education opportunities and support groups.
• Encourage father involvement.
• Follow-up on information on Family Interest Survey.
• Review physical status, dental status, nutrition status and specialist status and any need for follow up and check-ups that are coming in the next year
• Follow-up on Nutrition Assessment/Handouts.
• Home Safety Checklist Review
• Sibling Application
• Transitions/Registration for Kindergarten

Forms:

• Family Contact Form
• Update Contact Information Form
• Update Release of Information
• Change of Status
• Family Picture (update existing)
• PFCE Assessment
• Family Partnership Agreement (update existing)
• Applications for siblings
• Home Safety Checklist (update)

Handouts:

• Relevant brochures/articles will be sent following visit and documented within 10 working days. 
• Family Partnership Agreement

Third Family Check-In

Benchmark: Final follow-up for the following activities.

Length: 20 – 30 minutes

Activities:

• Update Family Contact Information (cp.net 1520) on Change of Status form (green).
• Follow-up on attendance.
• Follow-up on Family SMART Goal.
• Make referrals as needed. Follow-up on previous referrals.
• Follow-up on any outstanding items from the Family Interest Survey.
• Conduct final PFCE Assessment.
• Review physical status, dental status, nutrition status, and specialist status any need for followup and check-ups that are coming in the summer months or the next year.
• Sibling Application/Income Verification
• Transitions/Registration for Kindergarten
• Summer Information

Forms:

• Family SMART Goal
• Application for Sibling
• Family Interest Survey
• PFCE Assessment