The circulation policies of the Lower Columbia College Library are designed to enhance the ease with which library users obtain and return materials, while at the same time protecting and conserving a major capital resource of the college. This policy recognizes the following categories of users:
Students: persons who are currently enrolled either full-time or part-time in a course or program of study offered by Community College District 13.
Faculty: persons who are employed either full-time or part-time by Community College District 13 as a faculty member.
Administration: persons who are employed either full-time or part-time as administrators by Community College District 13.
Staff: persons who are employed either full-time or part-time as classified, part-time hourly, or exempt staff by Community College District 13.
Community Users: residents of the Lower Columbia College District 13 community service area including Cowlitz, Wahkiakum, and Columbia counties.
Institutional Users: all libraries and institutions of higher education who request the use of Library Services materials via the standard, established interlibrary loan protocols of the American Library community.
Nothing in this set of policies should be considered to abrogate any agreements entered into by Library Services to provide services or resources to special user groups.
While use of the materials and resources of the Library is free to all categories of users, the borrowing of those materials and resources is a privilege reserved for those who respect the rights of other members of the academic community who use those same materials.
All library users need to present a Lower Columbia College Library Card when borrowing materials.
Individuals are financially responsible for all materials charged to your card. Please notify the Library promptly if your card is lost or stolen. Also, notify the Library if you change your address or telephone number.
When borrowing materials from the Library, patrons are expected to assume the following responsibilities:
Borrowing privileges for student, faculty, administration, staff and institutional users may be suspended or revoked in the following circumstances:
Community User Cards will be canceled and borrowing privileges suspended for at least six months under the following circumstances:
Exceptions to the aforementioned conditions are subject to special permission of library administration or faculty.
LCC Students and Staff:
Students and LCC employees may borrow/checkout materials for the following time periods:
LCC Faculty and Administration:
There is a grace period for library materials before any overdue fines are assessed.
Overdue fines accrue as follows:
Books & paperbacks:
Reserve materials which circulate for 24 hours or less:
Reserve materials which circulate for over 24 hours:
Users are charged replacement cost as well as a $7.50 processing fee (per item) for lost library materials.
For materials which are no longer in print:
In cases where the Library is unable to obtain information or materials on a given subject using its own collections, the Library will attempt to locate such information or materials using the interlibrary loan process. Interlibrary loans will be subject to standard nationally accepted protocols and practices, and will also recognize informal agreements with local area libraries. Interlibrary loan services are available to the following classes of users only: students, staff, faculty, and administration.
Interlibrary loans from other institutions are frequently not renewable, nor can the Library initiate a second request for the loan of a specific item for the same patron. Patrons are limited to requesting four interlibrary loans per week. Library users will be charged any and all associated fees assessed by the lending library; however, they will not be charged fees without their prior consent. Patrons are expected to return materials by the date due.
The Library Leadership Council (LLC) encourages reciprocal borrowing among community and technical colleges as an alternative to interlibrary loan. The reciprocal borrowing agreement is designed to give students convenient access to a larger number of library resources at the lowest cost to taxpayers.
As part of this agreement, students and staff with valid Lower Columbia College ID cards may check out books and other materials in person from participating libraries. Likewise, borrowers from these institutions may check out resources from the LCC library by showing a valid school ID or a copy of their current class schedule to receive an LCC Community Card.
The Library contributes to the college’s mission and strategies through instruction, collections, facilities, high quality information resources and services. The Library provides leadership and support for the curricular and intellectual information needs of the college community.
Collection development is the means by which the Library provides high quality information resources of print and non-print materials and provides access to electronic resources that will meet instructional requirements. Through collection development, we also strive to meet the cultural and recreational needs of the college community. Collection development is an ongoing process, undertaken by librarians and library staff, with input from faculty, administrators, staff, and students.
This policy is intended to guide the building and enrichment of the collection in accordance with the mission of Lower Columbia College and the Library by stating the guidelines and principles with which the process of selecting, maintaining, weeding, and preserving of print, electronic, and media library materials will proceed. To accommodate change, the policy will be reviewed and revised periodically.
This policy will:
Adherence to intellectual freedom is a fundamental tenet of the Library in carrying out its educational mission in a democratic society. The Library firmly endorses the American Library Association’s Library Bill of Rights and the International Federation of Library Associations and Institutions’ (IFLA) Statement on Libraries and Intellectual Freedom. As IFLA states and the Library affirms,
“Commitment to intellectual freedom is a core responsibility for the library and the information professional.”
First priority in collection development is given to providing access, either in-house or remotely, to information sources meeting the instructional and work needs of the library's primary users. This group consists of Lower Columbia College students, faculty, administrators, and staff.
Secondary users, including the general public as well as students from other schools, are welcome to use the library and access its collection. However the Library does not purchase materials specifically for them.
The Library is committed to cooperative efforts with local public libraries in order to maximize access to materials for our mutual borrowers and to reduce unnecessary duplication of materials, thereby reducing costs for everyone.
Current cooperative efforts include:
Lower Columbia College is also partnered with Longview Public Library and Kelso Public Library.
The Library's collection consists primarily of materials carefully selected to support the diversity of the college curriculum and student body. The collection represents the depth, breadth, varying perspectives and historical and current treatments of subjects taught in, and of interest to, a two-year college community. Additional materials are collected to stimulate intellectual curiosity; to provide cultural, educational, vocational, and recreational enrichment; and to satisfy needs for information of local interest. The collection should provide students the resources they need for papers, speeches, and projects assigned in their courses.
The Library strives to meet or exceed accreditation standards in regard to library collections as set forth by the Association of College and Research Libraries in Standards for Libraries in Higher Education .
While interlibrary loan and other cooperative agreements may provide some materials needed by the college community, the Library must receive adequate support from the institution to ensure that it will be the primary resource for the majority of the college's information needs. Materials for which there are legitimate recurring needs should be purchased by the library.
In developing and maintaining the library's collections, faculty librarians will be mindful of the great diversity of the college's constituency. Librarians will attempt to meet the information needs of a wide variety of users, considering diversities such as ethnic/racial/national origins, religious traditions, economic backgrounds, sexual orientations, family configurations, ages, political persuasions, disabilities, and learning styles.
The Library collection is organized so as to permit the most efficient access. Special collections within the Library will be kept to a minimum and will be established only after a distinct need has been identified. Special collections shall not be created through labeling; the library supports the 2009 revision of the Statement on Labeling and Rating Systems by the ALA. Decisions regarding special collections shall be made by the Dean for Instructional Programs and faculty librarians. Special collections currently include Reference, Reserve, Paperback, Audiovisual, and Archive. Special collections housed in areas of the college outside of the library will be discouraged so as to maximize college resources and the availability of materials to all students. Such collections must be approved by the Vice President for Student Services in consultation with the department involved and the Dean for Instructional Programs.
Circulation policies, procedures and security systems provide for both reasonable use of materials by individuals and the availability of those materials to other members of the college community who might wish to use them. Extended circulation periods to individual borrowers that may effectively result in loss of ownership of these materials, as well as overly restrictive circulation periods that unnecessarily deprive borrowers of access to materials, are avoided.
Materials needed for specific courses can be placed – on a quarter-to-quarter basis – in the Reserve Collection that offers limited circulation. As a general rule, reference books will not be placed on reserve.
If material is purchased with library funds, it must remain library property and under library control. If material is loaned on a long-term basis, it must be available for immediate recall.
The collection development process is best achieved through a cooperative effort of faculty and librarians. As curriculum is the most important influence on the development of the collection, it is imperative that library staff actively obtain recommendations, suggestions and advice about material selection and weeding from faculty members and administrators who are recognized as experts in their respective disciplines. Instructors have the responsibility of recommending purchases consistent with their curricular offerings, and for considering and arranging for collection support when the college institutes new programs. Faculty also have the responsibility of recommending deselection/weeding of materials that may contain out-dated or inaccurate information and should be removed or replaced. Recommendations are always welcome from students, staff, and community members.
Faculty librarians remain current with curricular changes by regularly attending department meetings, consulting with other faculty members, and reviewing all course changes and proposals These duties are fulfilled in accordance with the objectives and criteria defined in this policy. Selection and collection development are the ultimate responsibilities of the Dean for Instructional Programs, who has final authority, and who authorizes the library staff to carry out these obligations.
Selection and Collection Development Priorities
In establishing priorities for collection development, first consideration is given to instructional materials which directly supporting course and program goals. Attention is paid to the connections between and interdependence of disciplines, and discrete areas of study within disciplines.
Initiating collections in response to new curriculum depletes resources available for existing instructional collections and programs. Such impacts should be carefully considered when developing new programs.
Collection development takes into account instructional techniques, course goals and publishing patterns in disciplines and occupational programs. Depth and breadth of collections are in part driven by student/faculty participation in resource-based teaching and learning.
Mindful of Lower Columbia College’s mission to provide a holistic education, as evidenced by its related areas of instruction (Communication, Computational, Human Relations, and Problem solving), the Library also purchases materials beyond the academic curriculum that relate to academic success, vocational guidance, basic skills, and college transfer. Materials not related to the curriculum, and focusing on personal, consumer, and/or recreational interests, are minimally collected. More comprehensive collections in these areas are available at local public libraries.
While relevancy to the College’s mission is the most important criterion in the development of the library collection, practical considerations such as budget and space constraints do impact decision making.
General Selection Criteria
Selection is made on the basis of reviews; recommendations of faculty, students, and staff; current and retrospective bibliographies and lists of notable books; and other sources such as publishers' catalogs. Final selection decisions are made by the Dean for Instructional Programs and faculty librarians. Funds are not strictly allocated among the various academic divisions, although equity among programs is sought while giving consideration to the fact that costs of materials across disciplines are not equal.
Collection deficiencies receive priority in selection and are determined by considerations of unmet needs, collection use, course offerings, and collection balance.
In order to provide for students' diverse reading levels, print materials with a range of readability levels are sought.
The following criteria will be used for materials selection, as applicable:
The library does not normally purchase multiple copies of a circulating title. Exceptions may be made when a work is assigned every quarter, has high demand, or is a "classic" likely to get heavy use. Whenever possible, added copies are purchased in softback editions.
Criteria for Specific Formats
Journals, magazines and newspapers are purchased or accepted as gifts for one or more of the following reasons in order of priority:
Due to the expense of serials, and the commitment the college extends when adding a new subscription, special attention will be given to optimal placement when selecting and housing periodicals.
In addition to the general criteria for selection of all materials, individual periodical titles are chosen and retained according to the following criteria:
Newspapers are purchased to give local, regional, and national news coverage.
Retention of periodical back-files is considered on a title-by-title basis and will depend on use, potential reference value, and availability of storage space. When space is not a major issue, retention in paper format is preferred for its ease of use by students.
DVDs / Videotapes
In addition to the standards set forth in "General Selection Criteria," the following will be applied:
Criteria for Purchase of non-closed captioned DVDs/VHS
In the event that the requested DVD/VHS is not available with a closed caption feature, the following criteria will be applied before addition to the collection:
CD recordings are added to the collection when their formats offer distinct advantages over print format, e.g. poetry read aloud by the poet; an interview with an author; foreign language instruction; music instruction, and notable speeches. The Library does not, as a rule, purchase "talking book" versions of novels for listening rather than reading.
Electronic resources are increasingly available as a means of providing wide access to materials beyond the library’s physical location. Electronic formats include networked databases, electronic journals, eBooks, and Internet resources.
General Selection Criteria for Electronic Resources
The Library collects electronic resources according to the General Selection Criteria (p. 5 & 6). In addition the following criteria specific to electronic formats are applied:
Criteria for Specific Electronic Formats
In addition to the general criteria above, electronic resources are purchased or posted on the library’s web page in accordance with criteria specific to each format.
Library Services provides access to various electronic journals via the Internet. If the journal requires a paid subscription, it is chosen using the following additional criteria:
Library Services offers unrestricted access to the Internet. In addition, the Library provides links to selected Internet resources, and purchases rights to them if necessary, based on the following criteria:
Licensing of Electronic Resources
The Library complies with licensing agreements, and negotiates with vendors when necessary for broader access and other benefits. The Dean of Instructional Programs has responsibility for examining contracts and negotiating with vendors. The library will advise its users to comply with licensing agreements.
Information in any format will always be considered for acquisition and will be judged by criteria such as relevance to curriculum or collection goals, cost, quality, and availability of equipment to access it.
In addition to the standards set forth in "General Selection Criteria," books are selected for the reference collection with the intent of providing a comprehensive store of information on as wide a range of subjects as possible, including topics not represented in the general collection. Classification of material within the reference collection is the responsibility of the faculty librarian.
Books are classified in the Reference Collection for the following reasons:
Library or faculty-owned materials may be placed in the limited circulation Reserve Collection for a specific course or quarter at faculty request, provided that copyright regulations are adhered to. Other materials may be placed in the Reserve Collection due to very high monetary value, high use, or risk of theft or mutilation. Because they do not circulate, reference materials are not normally placed on reserve.
The library's Paperback Collection consists of mass-market paperbacks purchased by ASLCC. This collection is intended to meet the recreational reading needs of LCC students. These books are given minimal processing and cataloging and are included in the online catalog.
The paperback collection is less permanent than the main cataloged collection, and books may be added or withdrawn frequently as their popularity and durability are assessed.
Textbooks are not usually purchased for the library collection, but those selected are judged by the existing criteria for all materials. They are purchased when they are the most suitable format for supplementary reading or practice, or for reference or research. Gifts of recent texts are accepted and added to the collection if deemed potentially useful to students. The first preference will always be to purchase materials that complement required texts.
Materials Used in Classes
The Library does not normally purchase lab manuals and textbooks students are expected to purchase, or reference material necessary for classroom instruction. Nor does it collect books with formats unsuitable for multiple use – such as those with perforated tear-out pages or workbooks designed to be written in – except for test guides and certain materials intended for second-language learners.
Gifts of books and other materials are accepted under the following conditions:
Systematic and regular withdrawal of materials from the collection benefits the Library by ensuring that the collection accurately reflects the current needs of the college community. Selection and de-selection (weeding) are two aspects of the same continuous process of collection development and maintenance. Faculty librarians evaluate the collection periodically for library materials that have become obsolete, are physically unusable, or have low circulation. As part of their review, they consult faculty with expertise in the relevant disciplines for advice concerning withdrawal of the material.
Books and materials selected for removal must meet at least one of the following conditions before being discarded:
In examining the collection, faculty librarians periodically reconsider each item to determine whether or not it deserves a place on the shelf. The following categories apply:
Withdrawn library materials are discarded. The Dean for Instructional Programs or her/his designee shall be the sole judge of the final disposition of discarded materials, in full compliance with Washington State law.
Reclassification/Weeding or Deselection of Reference Materials
Books are removed from the Reference Collection for the following reasons:
Since free access to information is essential not only to education but to our democracy, the library upholds the principles of the American Library Association's Freedom to Read Statement and makes every effort to provide materials representing all points of view, including those which are unpopular or unorthodox. To quote directly from the Library Bill of Rights,
"Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment."
This responsibility also entails establishing formal procedures for persons or groups wishing to request reconsideration of any material in the library collection.
Should a library user encounter material he or she feels is objectionable, the user has the right to complete a “Statement of Concern Regarding Library Resources” form [Appendix C]. The form may be obtained at the reference desk or from the office of the Dean for Instructional Programs, and the completed form must be submitted to the Dean for Instructional Programs.
No material will be withdrawn, removed, or undergo a change in location or status until the entire review process is completed.
The patron's request will be received by the Dean for Instructional Programs, who will review the request with the faculty librarians and prepare a written response that includes an explanation for the decision to retain, withdraw, or relocate the material in question. The explanation may include how the material relates to the educational goals of the college and the Library, criteria used for selection of this and similar items, published reviews, and/or patron requests for and use of the material. Copies of the response will be submitted to the Vice President for Instructional Programs.
Within three weeks of the postmark of the response from the Library, the complainant may forward a written appeal to the Dean for Instructional Programs.The Dean will, within two weeks of receipt of the appeal, establish and call the first meeting of an ad hoc Review Committee, whose members will be:
The chair will be selected by the Committee.
The Committee will review the written request and the response, and will read, listen to, and/or view the material in question in its entirety. The library faculty member will provide information to the Committee, which may include:
The Review Committee may rely on any resources of the college in arriving at a decision, taking into consideration the intellectual freedom documents of the American Library Association and Washington Library Association found in the appendices of this policy. The Committee may interview any other individuals, including the complainant, as well as seek counsel and advice from the Office of the Attorney General.
Within 45 days of receipt of written appeal, the Committee will reach its decision with four or more concurring votes of the seven Committee members, and will forward the written decision and all documentation to the Dean for Instructional Programs for action. The committee chair will notify the complainant in writing of the decision of the Committee and ensure the appropriate action has been complied with. Copies will be forwarded to the Vice President of Instruction of Lower Columbia College.
Within two weeks of notification of the Committee's decision, the complainant or a dissenting member of the Committee may forward a written appeal to the President of Lower Columbia College. Appeal decisions will be based on the material included in the file.
Material that has undergone a review may not be re-challenged for one calendar year from the date the Review Committee's recommendation is sent to the Dean for Instructional Programs.
Nothing contained in this policy shall conflict with the laws of the State of Washington or with any policy established by Lower Columbia College or the State Board for Community and Technical Colleges.
Since Lower Columbia College is a dynamic institution, the Library's Collection Development and Materials Selection Policy must be responsive to change. Therefore, this policy will be reviewed periodically by the faculty librarians and the Collection Development Committee and revised accordingly.
OUR MISSION: The mission of Lower Columbia College is to ensure each learner’s personal and professional success, and influence lives in ways that are local, global, traditional, and innovative
OUR VISION: Our vision is to be a powerful force for improving the quality of life in our community.
OUR VALUES: Our campus community expects an environment of integrity, respect, collaboration, cooperation, inclusion, and innovation that fosters personal growth, academic excellence, and accountability.
OUR EXPECTED COLLEGE OUTCOMES:
Approved by the Board of Trustees: February 20, 2013
Lower Columbia College Library Mission Statement
The mission of Lower Columbia College Library and Learning Commons is to provide the instructional support, resources, and environment that students need to become accomplished, independent learners.
To carry out its mission, the Library has set the following goals:
The library values your opinion. If you would like us to reconsider the presence in our collection of any library material, please complete this form, indicating as clearly as possible the nature of your concern. If your concerns relate to a library program or other library services, please indicate in the appropriate space. A librarian will contact you in the near future to discuss your request.
Your Name _________________________________________________________________
City ________________________________________ State________ Zip________________
Phone __________________________ (work) ________________________________ (home)
I. LIBRARY MATERIALS OR SERVICES OF CONCERN
Book___ Textbook___ Video___ Magazine___ Newspaper___ Pamphlet ___ Play___ Student Publication _____
Artwork ____ Audiovisual Material___ Library Program ___ Collection ___ Exhibit ___ Performance ___ Speech ___
Online Resources ___ Other __
A. TITLE ____________________________________________________________________________________
B. AUTHOR OR PRODUCER ____________________________________________________________________
C. WHAT BROUGHT THIS TITLE TO YOUR ATTENTION? ___________________________________________
D. HAS THE COMPLAINANT READ, VIEWED, ETC., THE MATERIAL IN ITS ENTIRETY? TO WHAT DOES THE COMPLAINANT SPECIFICALLY OBJECT? WHAT SPECIFICALLY DOES THE COMPLAINANT THINK IS THE PROBLEM, OR WHERE DOES THE HARM IN THE MATERIAL COME FROM? (USE OTHER SIDE OF THIS FORM IF NECESSARY.) _____________________________________________________________________________________________
E. WHAT MATERIALS DO YOU SUGGEST WE SUBSTITUTE FOR THESE THAT WILL PROVIDE THE SAME LEVEL OF INFORMATION ON THIS SUBJECT? ____________________________________________________________________________________________
F. IF YOUR CONCERNS ARE FOR OTHER THAN LIBRARY MATERIALS PLEASE STATE THEM BELOW. (USE OTHER SIDE OF THIS FORM IF NECESSARY.) ____________________________________________________________________________________________
Due to this, illegal activities will not be permitted such as making multiple copies of materials covered by copyright and/or the viewing, distributing, or downloading of child pornography.