While pursuing studies and joining in campus activities, there are things students
need to know about LCC’s policies on grades and student records, academic and graduation
requirements, and rights and responsibilities as a student. Knowing these rules will
help students move smoothly through the college system.
At Lower Columbia College, students receive both letter and points-per-credit grades.
Each credit class is offered for a predetermined number of credits, generally one
credit per weekly contact hour of lecture or two weekly hours of laboratory contact.
Points, or numerical values, are assigned to letter grades. At the end of each quarter,
students receive both a letter grade and its corresponding number of points for each
course in which they are enrolled. Courses receiving a grade of P (Pass), W (Withdraw),
N (Audit), and I (Incomplete) are not included in the GPA. Grades and their points
are as follows:
Quarter grade point averages, called GPAs, are obtained by separately adding the student’s
total course credits attempted and the number of points received for those courses.
The total grade points earned are divided by the total GPA credit for which the student
has enrolled. The resulting figure is the student’s grade point average for one quarter.
Only credits earned in courses at LCC are used in computing a student’s grade point
Cumulative grade point averages are found by dividing total grade points earned by
total credits attempted. To aid the student in understanding individual progress,
mid-quarter grades are available from individual instructors. These are not recorded
on a student’s permanent record.
A student returning to LCC after an absence of three or more years is eligible for
grade forgiveness after completing at least 24 additional credits at LCC with a GPA
of 2.5 or higher. Forgiveness applies only to courses taken before returning, and
students can only use forgiveness once. Students must choose entire quarters (not
individual courses) for grade forgiveness. The courses will remain on your transcript,
but old grades will not be figured into the GPA. Contact the Registration Office for
Students may view their grades (unofficial transcripts) through the ctcLink student
portal. Instructions for setting up a ctcLink account are provided to new students
by the Registration Office. This unofficial transcript can be printed.
A student may audit any course for no credit upon payment of tuition and fees. Auditors
are not required to take examinations, but may participate in course work. If you
want to audit a class, you must register as an auditor. Registered students wishing
to change from graded status in a course to an audit or from audit status to receiving
a grade during the quarter in which they are taking the class must process the change
through the Registration Office and must have the instructor’s written permission.
The last day to make such a change of registration is the last day to drop classes
for the quarter.
Under RCW 28B.15.540, Washington residents sixty years of age or older may audit courses at a reduced
rate, on a space-available basis after the first class meeting of the term. Limitations
apply. Contact the Registration Office for more information.
The final exam schedule is available in the printed quarterly mailer and at lowercolumbia.edu/classes/finals.php.
Evening classes meeting once a week will take their final exam at the regular class
time during finals week. Evening classes meeting more than once a week will take the
final exam at the regular class time on whichever day during finals week the class
Students are not required to take final exams for more than two classes on a single
day. Students may petition the Vice President of Instruction for other final examination
arrangements if such a conflict arises, after first contacting the instructor. Exam
priorities shall be based on class meeting day order first, then meeting time.
Final exams will be administered on the day designated on the final exam schedule.
If a deviation from the scheduled day is desired, approval must be obtained from the
Vice President of Instruction. Time changes, unanimously approved by the class, are
The College considers a full-time course load to be 12 or more credits in a quarter.
Full-time status may be defined differently for other purposes, such as certain financial
aid programs or assessment of fees.
An instructor may give a grade of Incomplete (I) if a student satisfactorily completes
most but not all of the course objectives. An Incomplete must be completed within
one year of when it was given (or less than one year if so specified by the instructor).
The final grade will replace the Incomplete on the student’s transcript after the
instructor submits it. Incompletes not completed within the year may result in an
Students who do not attend any of the class sessions during the first five instructional
days of the quarter (i.e., are absent for all of the scheduled class meetings) and
do not contact the instructor regarding the absence may be administratively withdrawn
by the class instructor.
Students may choose the pass/fail grading option for any graded class. Students must
initiate this option by submitting a pass/fail request to the Registration Office
no later than the last day to drop without a W grade for the course. The last day
to drop without a W is 20% of the length of the class and will be listed on the academic
calendar. The decision to enroll on a pass/fail basis may be reversed by notifying
the Registration Office in writing by the normal deadline to drop classes. Limitations
on courses taken through the student-initiated pass/fail grading option include:
Students should understand that other institutions may restrict the acceptance of
“Pass” grades, or restrict pass/fail grading for major, minor, or professional courses.
Some courses are only graded on a pass/fail basis. These courses are designated in
the class schedule or college catalog. It is highly recommended that students consult
with the college or university they intend to transfer for information on transferring
credit earned through non-traditional methods.
Students may repeat courses. Normally, all grades for repeated courses are used in
calculating the student’s grade point average, although the student earns credit toward
graduation only once. You may repeat a course and have the original grade disregarded
for grade point average calculation. These rules apply:
A petition form for course retake requests is available from the Registration Office.
The purpose of the Academic Standards Committee is to make recommendations for changes
in academic policy, and to serve as the body that hears and acts upon student appeals
and grievances of an academic nature. Membership consists of an academic employee
elected from each instructional department, the Vice President of Student Services,
and a student body representative. The Director of Registration serves as a non-voting
ex officio member. The Academic Standards Committee shall review student appeals of:
(1) Sanctions imposed on students for alleged arbitrary and capricious application
of academic standards; (2) Application of academic policies or procedures by instructors.
The Committee shall also grant or deny requests to:
Petition forms are available in the Registration Office and online at lowercolumbia.edu/students/forms (see "Academic Standards Petition" under "Academic Forms"). Completed forms should
be directed to the Secretary of the Academic Standards Committee, who is the Executive
Assistant to the Vice President of Student Services.
LCC's Academic Grievance policy (Administrative Policy 435) protects student freedom
of expression in the classroom and protects each student from improper, arbitrary,
or capricious academic evaluation as evidenced by the student’s final course grade.
A student with an academic grievance shall follow the procedures and timelines listed
in the Student Academic Grievance Procedure. More information and a copy of the Student
Academic Grievance Petition form is available in the Office of the Vice President
of Student Services (360) 442-2300 or online at lowercolumbia.edu/students/forms. The full text of the Student Academic Grievance Procedure is also available in the Student Handbook.
Poor grades may result in an academic warning that alerts the student to low scholarship
status and encourages steps to improve performance. The academic warning and suspension
Petition forms are available at the Registration Office, the Office of the Vice President
of Student Services, and online at lowercolumbia.edu/students/forms. Completed forms should be directed to the Executive Assistant to the Vice President
of Student Services. If readmitted, the student must enroll under whatever conditions
are determined to help them succeed.
A student may request to have a course equivalency assessment (CEA), performed by
faculty, and based on prior education or work experience. Courses and credits earned
through CEA are not included in the student’s grade point average. CEA courses may
be used to satisfy any graduation requirement but may not be accepted as part of the
24 required credits in residence. The student must pay the required fees after assessment
has occurred. Transferability of CEA courses is determined by the receiving institution.
More information about course equivalency assessment is available at lowercolumbia.edu/credit-prior-learning.
A student may request to challenge a course if they have previously taken courses
and established a transcript record at LCC and believe that previous experience has
provided the competencies essential for passing the course to be challenged. The student
must enroll in the course and pay the required fees. Some courses may not be challenged.
Courses and grades resulting from the challenge process will be posted to the student’s
transcript record at the end of the quarter during which the exam is taken. More information about credit by challenge is available at lowercolumbia.edu/credit-prior-learning.
A student may request to receive credit for specific industry training and certifications
that have been pre-assessed by faculty for alignment with specific classes offered
at LCC. Credit granted for professional certificates or training may be used to satisfy
any graduation requirement but may not be accepted as part of the 24 required credits
in residence. The student must pay the required fees after assessment has occurred.
Transferability of credit granted by this method is determined by the receiving institution.
More information about credit for professional certificates or training is available
Lower Columbia College grants credit for completion of the College Board’s Advanced
Placement (AP) examinations. AP is a cooperative educational endeavor between secondary
schools and colleges and universities. The program provides motivated high school
students the opportunity to take college-level courses in a high school setting. AP
courses are taught by high school teachers, following course guidelines developed
and published by the College Board. Students who participate in the program gain
college-level skills and may also earn college credit. Students interested in transferring to a four-year university should check the requirements
of their target school to determine the best way to use their AP exam credits.
Washington state community and technical colleges will grant a minimum unrestricted elective credit for an Advanced Placement (AP) score of 3 or higher. Credit will be awarded
on the basis of official AP results, not transcript notation. More information about
advanced placement examinations is available at lowercolumbia.edu/credit-prior-learning/alt-options.
Credit will be granted for College Level Examination Program (CLEP) tests with a minimum
score equivalent to the 35th percentile for General and Subject examinations. Subject
examination credits will be granted as equivalent to credits earned in courses at
LCC. Credit for Subject examination will not be granted when students have earned
credit in equivalent courses. Subject and general examination credits may count toward
satisfying distribution requirements for any Associate in Arts-Direct Transfer Agreement
or Associate in Sciences-Transfer degree, but do not satisfy lab requirements. Students
must submit an official copy of CLEP scores to the Registration Office. Upon evaluation
of those scores, the student will be notified of acceptable credits. Credit will be
granted for Excelsior College Examinations on a case-by-case basis. Provisional credit
will be given prior to a student’s completion of 12 LCC credits. Credits will be granted
and posted to the student’s transcript following completion of required LCC credits.
More information about the College Level Examination Program is available at lowercolumbia.edu/credit-prior-learning/alt-options.
Lower Columbia College recognizes foreign transcript credits that are equivalent in
academic level and nature to work offered at LCC. Students who have studied abroad
and intend to use these credits towards fulfilling requirements of a program at LCC
should contact the Registration Office for information on transferring credit earned
outside of the United States. The Director of Registration makes the final determination
on credits to be granted. More information about foreign transcript credits is available at lowercolumbia.edu/credit-prior-learning/alt-options.
The International Baccalaureate (IB) program is a rigorous, pre-college course of
study for high school students, designed to prepare students for liberal arts education
at the college level. The term “international” reflects the availability of the program
in several countries. The IB program is similar to the College Board Advanced Placement
program. IB scores are based on rigorous coursework and a test score. LCC accepts
IB credit. Students must submit an official copy of IB scores to the Registration
Office. Following evaluation of IB scores, the student will be notified of acceptable
credits. For transfer of credit information, a student should consult the Director
of Registration. Final decision on credit granted for IB scores is determined by the
Director of Registration. More information about international baccalaureate credit is available at lowercolumbia.edu/credit-prior-learning/alt-options.
Credits for military personnel’s military school and experiences are granted according
to the publications of the American Council on Education. Students should submit official
copies of their Joint Service Transcript (JST) to the Registration Office along with
a Transcript Evaluation Request form. Note: if you plan to use VA education benefits,
you must submit official transcripts for a credit/transcript review.
Joint Services Transcripts are ordered online. The credential evaluator will review
the record and translate military training experience applicable to a student's degree
or certificate into Lower Columbia College course numbers and credit values. Final
determination on credit granted for military service experience is at the discretion
of the Director of Registration. Courses transferred in as electives will be considered
restricted. A student is allowed up to 15 credits of restricted electives to be counted
towards a transfer degree at LCC. NOTE: Some four-year institutions will not accept
military credits. Students with military experience may also explore the Academic
Credit for Prior Learning assessment process.
Students who change their program of study must request to have their transcripts
re-evaluated to determine any applicable transfer credit for their new program of
study. More information about military service experience is available at lowercolumbia.edu/credit-prior-learning/alt-options.
To receive a degree from LCC, students must apply for graduation through the Registration
Office. Graduation applications are available online at lowercolumbia.edu/graduation and at the Registration Office. A student should consult with an advisor to ensure
that all course work will be completed by the intended date of graduation, and return
the completed application to the Registration Office by the quarterly deadline. It
is recommend that students apply for graduation two quarters before they intend to
graduate, so that any deficiencies may be identified and corrected. Students may graduate
at the end of any quarter.
Commencement exercises are held in June each year. Students who have completed requirements
during the past year may participate in the June commencement ceremony. Students eligible
to graduate at the end of summer quarter, may—during the preceding spring quarter—apply
for spring graduation and participate in commencement, completing requirements through
the summer completion option.
Students may apply for graduation under the graduation requirements in effect at the
time they first enrolled, provided the first enrollment year is within five years
of the year of graduation.
LCC recognizes academic credits earned at other accredited collegiate institutions
that are essentially equivalent in academic level and nature to work offered at LCC.
Credits earned at other accredited collegiate institutions will become part of the
student's LCC permanent records if the student earned a C- or better. However, the
cumulative GPA will only be calculated using LCC courses. The College subscribes to
the Statewide Policy on Intercollege Transfer and Articulation Among Washington Public
Colleges and Universities, which is endorsed by the state’s public colleges and universities
and the State Board for Community and Technical Colleges, and is adopted by the Washington
Student Achievement Council. The policy deals with the rights and responsibilities
of students and creates an appeal process in transfer credit disputes.
Washington community and technical colleges (CTCs) offer reciprocity to students transferring
within the CTC system who are pursuing the Associate in Arts Direct – Transfer Agreement
degree or the Associate in Sciences – Transfer degree. Students who completed an individual
course that met distribution degree requirements or fulfilled entire areas of their
degree requirements at one college will be considered to have met those same requirements
if they plan to complete the same degree when they transfer to another community or
technical college in Washington. These degree requirements include Communication Skills,
Quantitative Skills, Diversity, and/or Distribution Area requirements. Students must
initiate the review process and be prepared to provide necessary documentation. More
information is available at the Registration Office.
Washington State colleges and universities and many private colleges and out-of-state
institutions recognize graduates of Lower Columbia College who have earned the Associate
in Arts-Direct Transfer Agreement degree as satisfying most or all of their general
education requirements and will normally grant junior standing on transfer. Some colleges
require specific course patterns or courses, in addition to the basic Associate in
Arts degree. More information about transfer options is available at lowercolumbia.edu/university-center/transfer-options.
A student who completes courses selected from the categories listed below will be
able to transfer and apply up to 45 quarter credits toward general education requirements
at any other public, and most private, higher education institutions in the state.
For transfer purposes, a student must have a minimum grade of C or better (2.0 or
above) in each course completed from this list. Students who transfer Washington 45
credits must still meet the transfer institution’s admission requirements and eventually
satisfy all their general education requirements and their degree requirements in
major, minor and professional programs.
An official transcript is a copy of the student’s permanent record, signed by the
Director of Registration with the school seal placed over this signature. An unofficial
transcript is an unsigned and non-seal-bearing copy of that record. A student may
request a transcript in person, in writing, or at lowercolumbia.edu/transcripts. A
transcript will only be released to the student or to persons authorized in writing
by the student. LCC charges a small processing fee for each official transcript requested.
See Grade Report on the first page of the Academic Policy section.
The Family Educational Rights & Privacy Act (FERPA) is a federal law that governs the release of and access to student education
records. Section 99.7 of FERPA requires that students be informed of their rights
under the law. Student rights include:
Family Policy Compliance OfficeU.S. Department of Education400 Maryland Ave. SWWashington, D.C. 20202
Student information is generally not released by Lower Columbia College without written
consent of the student. However, there are some exceptions. FERPA permits the disclosure
of personally identifiable information from student education records without student
consent if the disclosure meets certain conditions found in 99.31 of FERPA. Disclosure
is permissible when it is:
Except for disclosures to school officials, disclosures of directory information,
and disclosures to the student, FERPA 99.32 requires the College to record the disclosure.
Eligible students have a right to inspect and review the record of disclosures.
As a part of its FERPA policy, Lower Columbia College defines school officials as:
members of the College in an administrative, supervisory, academic, research, or support
position or a person employed by (or under contract to) the College to perform a special
task, such as an agent, attorney, or auditor. A school official has a “legitimate
educational interest” if the official needs to access student information in order
to fulfill their official responsibilities, or by a contract agreement related to
a student’s educational experience.
The following has been designated as directory information by Lower Columbia College
and may be released without a student’s written consent:
Students may request that directory information not be released. Restricting the release
of directory information will have other consequences, including:
A directory information restriction applies to all elements of directory information
in a student’s record. Individual directory information data elements cannot be restricted
or released. Lower Columbia College does not assume responsibility for contacting
a student for ongoing permission to release directory information and does not assume
liability for honoring a student’s request to restrict disclosure of directory information.
To restrict the release of directory information, students must complete a “Student
Request for Non-Disclosure of Directory Information” form, available in the Registration
Office. For more information, contact Registration at firstname.lastname@example.org.
The Solomon Amendment (1998) is a federal law requiring institutions that receive
federal funding to allow military recruiters:
The Solomon Amendment identifies certain information that military recruiters may
request about students age 17 years or older who are currently enrolled in classes.
This information is known as Student Recruiting Information and includes only:
If a student restricts the release of directory information under FERPA, then the
College may not release such information to the military (FERPA supersedes the Solomon
Amendment). There are additional guidelines for the release of data. The registrar
authorizes all data released to the requesting units and questions should be directed
to Registration Office.
Up to two Lower Columbia College students are honored each year through the All-Washington
Academic Team recognition programs. State team members are nominated by their community
college presidents. Each All-Washington Academic Team member may receive a scholarship
funded by program sponsors. The state's public baccalaureate institutions and several
private colleges also offer scholarships to community college transfers who are award
winners. More information about the All-Washington Academic Team is available online.
The Honors List is compiled at the end of each quarter to recognize students who have
achieved commendable grade point averages.
Quarterly President's and Dean's Lists are submitted to The Longview Daily News for publication and are posted on the LCC
Each spring, LCC faculty and staff select outstanding students from their respective
fields of study and activities for recognition. The students are honored at a reception
hosted by the Associated Students of Lower Columbia College and the Vice President
of Instruction. More information about the Outstanding Student Awards is available at lowercolumbia.edu/student-life/student-awards/outstanding-students
Lower Columbia College does not designate a valedictorian. Instead, we recognize three
students with the highest grade point averages and most rigorous coursework.
One award is given to a student in a professional/technical pathway, one in an academic
transfer pathway, and one in a Bachelor of Applied Science pathway. Scholastic Achievement
Awards are LCC’s highest academic honors.
Awards are presented each year at the annual commencement ceremony. These are the only awards presented during Commencement.