- Created 7/18
- Reviewed 7/21
File Transition Plan Steps and Timeline
- To help ensure children and families will have a smooth transition into the HS/ECEAP 3-5 program or appropriate placement from EHS 0-3, the following steps will be taken with their files.
- The completed EHS 0-3 Family Transition Conference Form DISA 3b3 and the EHS 0-3 Family Transition Survey Form DISA 3b4, will be placed in an orange folder when closing out or returning a site file from EHS 0-3 to the program coordinator(s).
- Place the below items in the orange folder in anticipation that the child will be transitioning to the 3-5 HS/ECEAP program. The Program Coordinator(s) will place the orange folder in the HS/ECEAP 3-5 file when the child is accepted into the HS/ECEAP 3-5 program.
- Items to be placed in the orange folder:
- Current Photograph of Child and Family
- EHS 0-3 Family Transition Conference (DISA 3b3)
- EHS 0-3 EHS Transition Survey (DISA 3b4)
- Legal Documents
- Certificate of Exemption
- Most Recent Well Child Exam Record (Including Growth Chart attached to it.)
- Most Recent Dental Exam Record (Including Dental Treatment Record if appropriate.)
- Specialist assessment and/or Records
- Individual Care Plans
- Family/Child Support Plan and Updates
- TS Gold Development and Learning Report (print prior to child withdraw/ages out/drops) and most recent PAT Milestones
- Mental Health/Social-Emotional Observation/Assessment/Sensory Symptoms Checklists
- Family Partnership Agreement
- IEP
- Most Recent ASQ-3 and ASQ-SE2
- The staff in the HS/ECEAP 3-5 program will review the orange folder’s contents to support the child and family transitioning into the HS/ECEAP 3-5 program. This includes facilitation of an existing care plan and transition meeting of program staff.