Documents and forms needed by members and/or advisors of clubs, organizations, or co-curricular groups.
Please note: pdf documents and forms automatically open in a new window. Word or Excel documents automatically download.
Finance Processes
- Student Activities Finance Process Resources -This folder includes detailed “How to” guides for our finance processes and a list of available forms.
- Purchase Card Request Form - Used to request the use of a purchasing card from student activities
- Performance Agreement / Contract Request Form - used to create a new contract and complete the A19 for payment. (specific to Student Activities / TRIO only)
- A19 Invoice voucher - to request a payment of invoice/reimbursement only (specific to Student Activities / TRIO only)
- Meetings with Meals Form - Must be completed for any food served on campus (ie catering, ordering pizza, etc.) - (specific to Student Activities / TRIO only)
ASLCC Documents
- ASLCC Constitution
- ASLCC ByLaws
- ASLCC Financial code
- ASLCC Club Bylaws Template
- Executive Council Minutes
- Tech Fee Minutes
Advisors
For Travel
- Prior Approval for Travel (specific to student activities and TRIO only)
- Privately Owned Vehicle Travel Authorization Form - Use of private owned vehicles is subject to approval by the director of student programs and student housing
- Informed Acknowledgment and Consent to Field Trip Hazards & Risks (coming soon)
- Travel Authorization Form (A-40) - completed by student activities office for travel funding advance.
- Travel Expense Voucher - completed by student activities office for travel funding advance.
Funding Requests & Expenditures
- 25-26 S&A Annual Budget Application (Closes February 28 2025)
- One-Time Funding Club / Tech Fee Application - Used to request one time funding from ASLCC or the Student Tech Fee