Academic Standing Defined
Students must maintain a cumulative GPA of 2.00 or better to be in good academic standing.
Students who are considered at risk of losing good academic standing fall into one
of four categories:
- Academic Warning - Any student who receives a quarterly GPA below 2.0 for any quarter will be placed
on Academic Warning.
- Academic Probation - Any student with two consecutive quarterly GPA’s less than 2.0 and/or whose cumulative
GPA is less than 2.0 will be on Academic Probation and may be required by the college
to enroll in College Success or other courses as determined by the college to assist
with academic success.
- Academic Continued Probation - Any student with three consecutive quarterly GPA’s less than 2.0 and/or whose cumulative
GPA is less than 2.0 will be on Academic Continued Probation and may be required by
the college to enroll in College Success or other courses as determined by the college
to assist with academic success.
- Academic Suspension - Any student with four or more consecutive quarterly GPA’s less than 2.0 and/or whose
cumulative GPA is less than 2.0 is subject to Academic Suspension of two academic
quarters. Students who are academically suspended must petition for reinstatement
to the Office of the Vice President of Student Services at least 6 weeks prior to
the quarter the student would like to re-enter the college. The petition for academic
reinstatement can be found on the student forms webpage.
The Academic Standards Committee authorizes the Vice President of Student Services
or designee to selectively mandate academic intervention strategies for students who
pass few or no credits to encourage timely student completion of programs, certificates,
and/or degrees. Intervention may include:
- Credit limitations
- Special courses
- Directed advising, and
- Other strategies
Senate Bill 5135 (circa 2004) on Student Progress authorizes the college to intervene
with academically at-risk students.
Students must attain a cumulative GPA of 2.00 or better to earn degrees and certificates.
Students with poor academic status will be alerted of their quarterly and cumulative
GPA, procedures to follow for assistance in improving their academic status and if
suspended, procedures to follow for academic reinstatement. Quarterly academic warning
and probation letters are sent to students via their preferred email address within
two weeks of grades being posted.
Academic status is assigned based on the four categories delineated in College Policy.
Continued Probation status may be extended if the college is aware of extenuating
circumstances that affected the academic progress of a student during the quarter
Levels of Academic Warning and Intervention Steps
- Academic Warning
- Description: first quarter GPA below 2.00; either quarterly GPA or cumulative GPA is below 2.00.
- Intervention: student’s liaison or supplemental advisor will reach out to discuss
success strategies for the quarter and follow-up as needed.
- Academic Probation
- Description: second quarter quarterly and/or cumulative GPA is/are below 2.00 for two consecutive academic quarters.
- Intervention: student will continue to work with liaison or supplemental advisor to
discuss the prior quarter, adjust success strategies for continued improvement, schedule
regular check-ins, and follow-up as needed
- Student should not enroll in more than 15 credits while on Academic Probation.
- Continued Academic Probation
- Description: second or third quarter quarterly and/or cumulative GPA is/are below 2.00 for three or more consecutive academic quarters, but committee is aware of extenuating circumstances or student shows improvement and chooses not to place student
on Academic Suspension.
- Intervention: PASS Coach from previous quarter continues.
- Must have a 2.00 to enroll for next quarter or probation goes to suspension.
- Academic Suspension
- Description: third quarter quarterly and/or cumulative GPA is/are below 2.00 for three or more consecutive quarters.
- Student may not enroll for two consecutive quarters.
- Must follow request for academic reinstatement procedures listed below no later than
six weeks prior to quarter of intended enrollment.
- If approved for academic probation, must follow academic reinstatement procedures
listed below to assure plan for success is in place.
- If student is pre-enrolled for next quarter, they will be dropped from their courses
and must follow the reinstatement procedures.
Academic Warning and Probation Next Steps
Many students have a rough quarter during college and persevere to successfully complete
the next quarter and go on to earn their degree! You can do it, and we are here to
Know Where You Stand
- What is your academic standing? Review your academic standing letter, and check out
- Are there courses you have taken more than once? Submit a grade replacement form at
Registration to remove your lower grade from your GPA calculation and improve your
overall GPA. Visit registration in the Admissions Center, or call (360) 442-2370.
- How does your academic progress impact your financial aid? Eligibility standards for
academic progress are outlined in the Financial Aid Handbook. Contact Financial Aid at (360) 442-2390 to see how your aid is impacted.
Know Where You Are Going
- How many credits will it take for you to get back into good academic standing? Work
with your PASS coach to calculate a potential GPA.
- Meet with your advisor to plan out the next quarter (or year!), and understand what
it takes to graduate.
- Visit Career & Employment Services to explore your career path.
Know Your Support System
- Faculty Advisors - Your faculty advisor can help you review your plan of study, discuss course options,
discuss withdrawal options if necessary, and help you learn more about campus resources.
Check in with your faculty advisor regularly! Find contact information in the LCC Employee Directory.
- Career & Employment Services - Students who have explored career options and made an informed choice are more
likely to succeed academically. Visit Career & Employment Services in the Admission Center to explore today, or attend workshops on College Success,
Career Planning, and more!
- Tutoring - Tutoring is free and is available for LCC student online and in the Learning Commons
in the Library. Learn more about Tutoring.
- Counselors - LCC has counselors available to support you in problem-solving and exploration
of issues that may be keeping you from achieving your academic goals. Counselors
may be able to refer you to additional campus and local resources. Make an appointment
by calling (360) 442-2330, or visit Counseling webpage.
- Other resources that may be able to support your success:
- Childcare: call (360) 442-2890 or visit childcare webpage.
- Disability Support Services: call (360) 442-2341 or visit DSS webpage.
- Financial Aid: call (360) 442-2390 or visit Financial Aid webpage.
- TRiO Student Support Services: call (360) 442-2420 or visit TRiO webpage.
- Veterans Services: call (360) 442-2393 or visit veterans webpage.
- eLearning: call (360) 442-2520 or visit eLearning webpage.
- Questions? Contact the office of the Vice President of Student Services at (360) 442-2300.
Academic Suspension Next Steps
While You Are Away:
Students on suspension must take two consecutive quarters off from LCC. While you
are away, consider the following options:
- Work and gain experience--consider employment that aligns with your career goals,
consider volunteering or shadowing someone in the profession you are interested in.
- Frequently students struggle academically due to health and family matters. Take the
time during suspension to heal and attend to your family.
- Use this time to reflect on your education--what are your strengths and weaknesses?
Is your current major a good fit? Consider meeting with an advisor or visiting Career
& Employment Services to explore this.
- Focus on your study habits. Is there a course you struggled with that you could spend
time on now? Brush up on the basics through Transitional Studies at LCC, free online
courses, or consider self-study.
Ready to Re-Enroll?
In order to enroll in courses you must indicate your intent to return by completing
and submitting the Petition for Academic Reinstatement form. Please submit the form no later than 6 weeks before the start of the quarter
you wish to attend.
Once you have submitted the Petition for Academic Reinstatement, you will be contacted
with information to schedule a meeting to discuss:
- What was the cause of your previous quarter’s GPA?
- Discuss a few specific steps that you can take to address the cause of your Winter
- Which classes, if any, were the most challenging for you and why?
- Which campus resources were you able to take advantage of including: Disability Support
Services, Counseling, Tutoring Center, etc.?
- Review your academic and professional goals.
- If your financial aid has been suspended, what is your plan for paying your tuition
and fees for the next quarter?
Once re-enrolled, you will remain on Academic Probation until your cumulative GPA
rises to a 2.0 or higher. During this time all rules for students on Academic Probation
will apply, including;
- Enroll in a minimum of 5 credits but no more than 15 credits for the next quarter
you attend LCC. While you may enroll in less than 5 credits for the quarter, you
will not be able to move back to satisfactory academic standing without successfully
completing at least 5 credits in one academic quarter.
- Achieve at a minimum a 2.00 (C grade or higher) in any course you take this quarter.
- If your cumulative GPA is below a 2.00 you must raise it to 2.00 or above.
- Meet or communicate with your assigned LCC staff or faculty member who will be your
PASS Coach. With your PASS Coach, you will review your academic performance and create
a plan for academic success. You will receive additional information about your assigned
PASS Coach via email and will work with them through Canvas.
- You are required to participate in the “Positive Academic Student Success” course
on CANVAS. Please see your Canvas account for details and information.
Check out ‘Next Steps’ for Academic Warning and Probation on this page, or contact
the office of the Vice President of Student Services at (360) 442-2300.
- The Registration Office places “Academic Suspension” on the student’s transcript in
the quarter in which the student is suspended.
- The notation becomes a permanent part of the transcript.
Academic Suspension Paperwork Annotation
- All academic suspension paperwork will clearly state “Academic Suspension” in order
to distinguish it from financial probation or suspension.
- Faculty, counselors and advisors are able to read student grades electronically so
that during the quarter they can check on the progress of students on academic probation.
Request for Academic Reinstatement from Academic Suspension
- Student suspended for academic reasons must petition in writing for reinstatement.
- Student must use the Petition for Reinstatement from Academic Suspension form available in the Registration Office or online.
- Student must include:
- A detailed explanation of the factors that led to being placed on academic suspension.
- A description of their academic goals and why they want to return to LCC.
- How their circumstances have changed and what steps they will take to ensure their
- Completed Petition for Reinstatement from Academic Suspension form is turned in to the office of the Vice President of Student Services in the Admissions
Center Room 159 or by email at firstname.lastname@example.org. Online submissions are automatically received in the VP of Student Services Office.
- Students will be contacted by a staff member to review the petition for reinstatement.
Academic Reinstatement - Suspension to Temporary Academic Probation
- A student whose Petition for Reinstatement from Academic Suspension is approved shall be placed on academic probation during the quarter of reinstatement.
- Student must enroll in a minimum of 5 credits but no more than 15 credits for the
next quarter attended at LCC. While student may enroll in less than 5 credits for
the quarter, they will not be able to move back to satisfactory academic standing
without successfully completing at least 5 credits in one academic quarter.
- To be removed from probation, the student must successfully complete the quarter in
which reinstated by achieving a minimum 2.00 (C or higher) in all courses taken and
must raise cumulative GPA to 2.00 or higher.
- Student must meet or communicate with assigned LCC staff or faculty member or Positive
Academic Student Success (PASS) Coach to review academic performance and create a
plan for academics. Additional requirements may be added to the above conditions for
student to meet prior to being removed from academic probation.
- A student who does not successfully complete the academic reinstatement requirements
- A student who is suspended for academic reasons must in each instance reapply for
reinstatement to the college.
Subsequent Quarter Registration While on Temporary Academic Probation
- The student cannot pre-register for the next quarter while on temporary academic probation.
- The student must receive required 2.00 grade point average for the quarter in which
reinstated before being allowed to register for a subsequent quarter.
Registering for a Quarter Later than the Quarter Granted Reinstatement
- A student who receives permission to register for a specific quarter but does not
register is allowed to register for a subsequent quarter without having to reapply
- All required conditions of original reinstatement apply.
- The Academic Standards Committee authorizes the Vice President of Student Services
or designee to handle all reinstatement procedures.
- In the event the Vice President of Student Services is not available the chairperson
of the Academic Standards Committee shall serve in this capacity.